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OhioBWC - Employer:  (Transitional Work) - Grant program description

Transitional Work Grants

One of the most important strategies to help injured workers remain at work or return to work is transitional work. BWC's Transitional Work Grant Program is designed to help employers develop a transitional work program that's right for your business and your employees. Returning an injured worker to the job as soon as safely possible before the worker is 100 percent recovered lowers your workers' comp cost and improves you bottom line.

Employers who've not received a transitional work grant from BWC in the past, may apply for funds to help them contract with a BWC-accredited transitional work developer to create a customized transitional work program.

Who's eligible
Employers must have 11 or more employees, at least one lost-time claim in their claims experience and been in existence for at least two years. The following employer types are NOT eligible for a BWC Transitional Work Grant:

  • Employers that pay the minimum administrative charge or only payroll forelective coverage;
  • Sole proprietors;
  • Employers who've previously received a BWC Transitional Work Grant (2001 to 2006);
  • Self-insuring employers, state agencies, state colleges and universities;
  • Companies that offer transitional work development as a service.
Employers not eligible for a transitional work grant may contact the transitional work department to receive BWC resources to develop your own transitional work plan.

Fund details
Transitional Work Grants are 3-to-1 matching grants for companies ranging from 11 to 200+ employees. The maximum grant amounts are:

  • 11-49 employees up to $2,900;
  • 50-199 employees up to $5,200;
  • 200+ employees up to $6,300.
Note: The grant will only cover services rendered after July 1, 2012.
Funds are limited to 3 million dollars per year, so if you're interested, we urge you to start the process now.

Working with a BWC-accredited developer
Employers start the process by completing the Application for a Transitional Work Grant (TWG-1). Eligible employers will receive an approval email. Once BWC approves your application, your next step is to hire a BWC-accredited transitional work developer to design your customized program. BWC only provides grant monies for plans and services provided by a BWC-accredited developer. For more information about the accredited developers and the areas they serve, visit the Transitional Work Grants developers page. We recommend you interview several developers and select one that best meets your company's needs. Contact the BWC transitional work grant department, your managed care organization or third-party administrator if you need help in selecting a transitional work developer.

Program development
Working with your transitional work developer, you'll develop customized policies and procedures, work with your unions if applicable, establish a relationship with health-care providers who will respond to your injured workers' medical and rehabilitation needs and understand your business operations. You'll have individualized training on how to identify and develop transitional work tasks. Your developer will design a specialized training plan for your employees. Most important you will have job analyses performed on the job classification you select. This is the valuable tool you'll use to identify the appropriate job tasks your worker can perform while participating in transitional work.

In addition, we've created a tool to help employers and transitional work developers better organize a company's demographic information for the transitional work plan. We encourage you to use this corporate analysis worksheet and submit it with the your grant plan in lieu of a written corporate analysis narrative. Having an overall, comprehensive depiction of a company's structure will expedite our review of the grant plan. Also, employers who are not eligible or do not receive a transitional work grant can use the form to prepare to develop their own transitional work plan. If you're an employer creating your own transitional work plan or updating your company's plan for the Transitional Work Bonus Program, this worksheet will help you not only describe your company but also identify when and what resources you'll need from BWC.

Grant reimbursement
The program is a 3-to-1 matching grant. BWC will reimburse the employer 75 percent of the total cost the employer paid to the transitional work developer for covered services. Note: The maximum rate per service is:

  • $200 per hour for transitional work developer labor;
  • $200 per job analysis;
There's no maximum number of transitional work developer hours or number of job analyses per employer. However, BWC's reimbursement to the employer will not exceed the maximum amount of the employer's grant.

You submit the completed transitional work plan to a BWC disability management coordinator (DMC) to determine if it meets our guidelines for approval. All transitional work plans must be submitted to, and approved by, BWC prior to the employer receiving grant reimbursement. When the transitional work plan is approved, we'll send you an email notification. Then, we distribute funds after we review and approve the application. You must submit five documents for the grant reimbursement.

Next, we reimburse 75 percent of covered charges up to the maximum grant amounts listed above. If you have remaining grant monies, you can use those funds at a later time for implementation of your transitional work plan for selected services.

Also, employers who are not eligible or do not receive a transitional work grant can use the form to prepare to develop their own transitional work program. If you're an employer creating your own transitional work plan or updating your own company's plan for the Transitional Work Bonus Program, this worksheet will help you not only describe your company but also identify when and what resources you'll need from BWC.

Implementation funds
If the employer does not use all of the BWC-approved funding after the initial grant reimbursement is made, the money will go into the employer's implementation fund which can be used at any time as long as BWC's Transitional Work Grant Program is active and grant funds are available. We'll only reimburse for the four services pre-identified to facilitate use of the program. They are:

  • Assistance with an employer's claim participating in their transitional work plan;
  • Updating or adding job analyses;
  • Training for employer's new transitional work coordinator, management, union, employees;
  • Program improvement.
We reimburse the implementation fund at a rate of 75 percent with the employer contribution of 25 percent until the balance reaches $200. At $200, the amount is paid at 100 percent. We will NOT reimburse an employer for costs associated with a transitional work developer's preparing and submitting a proposal to an employer; or costs that we determine are ineligible or unnecessary.

Corporate programs
The employer with multiple policy numbers must disclose all policy numbers associated with the business to BWC on the transitional work grant application. A corporate plan is developed for a primary company and their associated companies which share the same policy number or have multiple policy numbers. The policy number which meets the grant criteria and has the largest number of employees associated with it should be used as the corporate policy for the plan development. The associated policy numbers may or may not be eligible for Transitional Work Grants depending on the resources needed to complete the corporate program. Our transitional work grants unit determines this after reviewing a corporate analysis. Once we approve the plan all the associated policy numbers may be eligible for the Transitional Work Bonus Program if they meet eligibility criteria.

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