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OhioBWC - Employer - Service:  (Safety Grants) - Firefighters

Safety Grants - Firefighter Exposure to Environmental Elements Grant Program

BWC uses the Firefighter Exposure to Environmental Elements Grant (FEEEG) Program to partner with Ohio employers to minimize exposure to dangerous environmental elements. The program is available to eligible Ohio employers who wish to purchase the following qualified/allowed items for optimal protection against these exposures.

  • Diesel exhaust systems
  • Extractors/washing machines for turn-out gear
  • Hoods with barrier protection
  • Washable gloves

As part of our Safety Intervention Grant programming, the FEEEG Program is available only to Ohio firefighter employers. Eligible employers may receive up to $15,000 for the duration of the FEEEG Program. To be eligible, you must meet the following criteria at the time of application:

  1. Be a state-fund private or public employer taxing district firefighter employer;
  2. Have active Ohio workers' compensation coverage, and maintain continuous active coverage while participating in the program;
  3. Not have more than 40 days of cumulative lapses in workers' compensation coverage within the prior 12 months;
  4. Be current with respect to all payments due BWC as defined in rule 4123-17-14;
  5. Have been in existence for at least two years;
  6. Have reported payroll for at least one full policy year;
  7. Timely report actual payroll for the preceding policy year and pay any premium due upon reconciliation of estimated premium and actual premium. We'll deem an employer to have met this requirement if we receive the payroll true-up report and any associated premium before the expiration of any grace period. See the Payroll True-Up policy for additional information.

Unless otherwise specified here, all application requirements, eligibility, participation criteria, reporting and procedures stated for the Safety Intervention Grants Program apply to applicants and participants of the FEEEG Program.
Five phases of process

  1. Steps to take before you apply for a FEEEG grant
  2. How to complete the grant application
  3. Process to evaluate and approve your application
  4. Receiving your grant funds
  5. Next steps for approved applicants

Before applying for a FEEEG

  1. Determine your eligibility level.
    1. Eligible employers with reported payroll less than $500,000 may apply for up to $15,000, without a match.
    2. Eligible employers with reported payroll of $500,000 or more may apply for up to $15,000, at a 5-to-1 match. That is for every $5 from BWC, the employer's contribution is $1.
  2. Identify which of the items below you will apply for.
    1. Diesel exhaust systems
    2. Extractors/washing machines for turn-out gear
    3. Hoods with barrier protection
    4. Washable gloves
  3. Contact your equipment vendor and obtain price quote(s) to submit with your application.
  4. Obtain the following numbers for the application:
    1. Active fire fighters;
    2. Career firefighters;
    3. Volunteer firefighters;
    4. Calls made in the last calendar year;
    5. EMS calls;
    6. Fire calls;
    7. HazMat calls.

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How to apply

  1. Download and print the Application for Safety Intervention Grant for Firefighters Exposure to Environmental Elements (SH-54)
  2. Complete all sections of the application, budget and statement of agreement.
    IMPORTANT: Be sure to read the section below, Additional information on the Budget and Statement of Agreement.
  3. Mail all sections (I - VI) to the address below. Both the Budget and the Statement of Agreement require original signatures. You must include the vendor price quote(s).
    Please keep a copy for your files.

Ohio Bureau of Workers' Compensation
Safety Intervention Grants - Firefighter
13430 Yarmouth Drive
Pickerington, OH 43147-8310

As a grant recipient, the state considers you a state supplier. This means you must obtain a supplier ID number and complete the two forms below. Then send them to Ohio Shared Services. NOTE: Your information provided on these forms must match the information provided under your BWC policy. If your BWC policy information is outdated, you must update it to receive your grant funds.

Request for Taxpayer Identification Number & Certification (W-9)
Complete all applicable sections of the document, including taxpayer type, a valid tax identification number and responsible party's signature. We do not accept electronic signatures. The information you provide must match how you're registered with the IRS. You can find instructions for completing the form on the IRS website. Should you require additional assistance, contact the IRS at 1-800-829-1040.

Authorization Agreement for Direct Deposit of EFT Payments (OBM-4310-Rev.11/1/2011)
The preferred method of payment for the State of Ohio is EFT. Complete this form and include a current voided check or bank letter. The agreement contains instructions. Send the completed forms to:
Supplier Maintenance
Ohio Shared Services
P.O. Box 182880
Columbus, OH 43218-2880
Email: supplier@ohio.gov
Fax: 614-485-1052

Additional information on the Budget and Statement of Agreement

  1. Completing the Budget
    1. You must list all items and costs associated with your grant request in the Budget. You must provide equipment price quote(s) from your selected vendor. The price quote(s) must include the vendor's name, address and date of the quote, and a contact name with phone number. Additionally, the quote(s) must include the employer's information with company location.
    2. The Budget and quote detail must match one another. If a cost is not included, it will not be considered.
    3. If you do not include all price quotes, we'll consider your submission incomplete.
    4. You must include price quotes for all items requested in the Budget. Each item description and dollar amount must match the vendor price quotes.
    5. You must include freight and tax in both the budget and price quotes (even if estimated).
    6. All budget lines must multiply across correctly, and the sum in the Total column MUST be correct. In the calculations section, no rounding is allowed. Include all cents.
  2. Budget and Statement of Agreement signatures
    1. The Budget and Statement of Agreement sections require the signature of someone with fiduciary responsibility for the company, employer's legal name, and principal business location.
    2. We must receive the Budget with price quotes and Statement of Agreement with original signatures before we consider your grant request.
    3. Private employers and public employer taxing districts must sign the budget and statement of agreement. This indicates they have primary fiduciary responsibilities under the employer's BWC policy number.
    4. The employer agrees the signer or any other person replacing them in the future will have the authority and responsibility to ensure the employer will fulfill its obligations to BWC for the two years after implementation of the intervention.

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Application considerations
Employers may only use FEEEG funds to purchase diesel exhaust systems, extractors/washing machines for turn-out gear, hoods with barrier protection, and washable gloves to substantially reduce or eliminate workplace injuries or illnesses.

Concurrent program participation
Employers may participate in both the current Safety Intervention Grant Program and FEEEG Program.

Once BWC receives the the application packet, we'll send to the Review Committee for evaluation. We consider FEEEG applications fast track. That means two members of the Review Committee evaluate the application and recommend either approval or denial to the Superintendent of the Division of Safety & Hygiene.

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Awarding funds - Reminder
You may only purchase diesel exhaust systems, extractors/washing machines for turn-out gear, hoods with barrier protection, and washable gloves. You may apply for grant money more than once; however, it cannot exceed the maximum total amount of $15,000 per policy for life of FEEEG Program.

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Next steps for approved applicants
BWC reserves the right to visit the employer and complete a pre-report and assessment before approval of the application, and/or a post-report and assessment after the approval of the grant application, based on the information provided in the application. We also reserve the right to randomly sample for environmental elements during the worksite visits.

You must provide a case study one year from the intervention date. Submit this within 30 days of the one-year reporting period. BWC will require employers who fail to adhere to the reporting requirements to reimburse the full amount of the grant.
Case study - Under development

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Questions?
For general questions contact BWC Division of Safety & Hygiene, Safety Grant Programs.
Phone: 800-644-6292
Fax: 614-365-4972
Email: DSH safety grants

For technical questions contact Ohio Public Employment Risk Reduction Program.
Phone: 800-671-6858
Fax: 614-621-5754
Email: PERRP requests



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