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OhioBWC - Employer: (Transitional Work) - Description

Transitional Work

A transitional work program is truly a WIN-WIN for your company and your workforce. It can save you money on workers' compensation costs. More importantly, it benefits the well-being of your workers. Transitional work offers personalized job accommodations that use real job duties for a specified time period to gradually return the injured worker to the worker's original job. Returning an injured worker to the job as soon as safely possible before the worker is 100 percent recovered, lowers your costs and improves your bottom line.

We've developed two primary components to our transitional work program, Transitional Work Grants and Transitional Work Bonus. Both support and reward employers for incorporating transitional work into their workers' comp program. This one Web page provides detailed information about each component. First scroll down to the component you're interested in, grants or bonus, and then click on the appropriate link to read more about that particular topic.

Transitional Work Grants

Employers who've not received a transitional work grant from BWC in the past, may apply for funds to help them contract with a BWC-accredited transitional work developer to establish a transitional work program in their workplace.

Transitional Work Bonus

Employers with an approved transitional work plan may receive a back-end discount for using the plan to return injured workers back to work. Potential incentive: 10-percent bonus for using an established transitional work program; applicable to claims with dates of injury within that policy year.

Who's eligible (grants)
Employers must have 11 or more employees, at least one lost-time claim in their claims experience and been in existence for at least two years. These employer types are NOT eligible for a BWC Transitional Work Grant:

  • Employers with only elective coverage;
  • Employers that have previously received a BWC Transitional Work Grant;
  • Self-insuring employers and state agencies
Employers not eligible for a transitional work grant may contact the transitional work department to receive BWC resources to develop your own transitional work plan.

Fund details (grants)
Transitional Work Grants are 3-to-1 matching grants for companies ranging from 11 to 200+ employees. We also can help employers with fewer than 11 employees set up a program. The maximum grant amounts are:

  • 11-49 employees up to $2,900;
  • 50-199 employees up to $5,200;
  • 200+ employees up to $6,300.
We will begin to accept applications on July 1, 2012.
Note: The grant will only cover services rendered after July 1, 2012.
Funds are limited, so if you are interested, we urge you to start the process on July 1.

Participation requirements (grants)
We distribute funds to an employer after we review and approve the employer's application. We then require the employer to submit a verification of payment to a BWC-accredited transitional work developer along with a written plan and a developer's invoice. Next, we reimburse 75 percent of covered charges up to the maximum grant amounts listed above. If you have remaining grant monies you can use them at a later time for implementation of your transitional work plan for selected services such as assisting you in implementing transitional work with your first claim, program improvement, updating and additional job analyses and additional training.

Working with a BWC-accredited developer (grants)
Once BWC approves your application, your next step is to hire a BWC-accredited transitional work developer to design your customized program. Working with your developer, you'll establish a closer relationship with health-care providers who will respond to your injured workers' medical and rehabilitation needs and understand your business operations. You'll have individualized training on how to identify and develop transitional work tasks. Your developer will design a specialized training plan for your employees.

For more information about the accredited developers and the areas they serve, visit the Transitional Work Grants developers page. Interview several developers, and select one that best meets your company's needs.

Grant reimbursement (grants)
A transitional work plan must be submitted to, and approved by, BWC prior to the employer receiving grant reimbursement. BWC disability management coordinators (DMCs) will review the employer's transitional work plan to determine if it meets our guidelines for approval. Then, we'll notify the employer of the approval. We'll only provide grant monies for plans and services provided by a BWC-accredited developer.

The program is a 3-to-1 matching grant. BWC will reimburse the employer 75 percent of the total cost the employer paid to the transitional work developer for covered services. Note: The maximum rate per service is:

  • $200 per hour for transitional work developer labor
  • $200 per job analysis
There's no maximum number of transitional work developer hours or number of job analyses per employer. However, BWC's reimbursement to the employer will not exceed the maximum amount of the employer's grant.

Once we approve the employer's transitional work plan, we'll issue a check to the employer AFTER the employer submits the following documentation:

In addition, we've created a tool to help employers and transitional work developers better organize a company's demographic information for the transitional work plan. We encourage you to use this corporate analysis worksheet and submit it with the employer's grant plan in lieu of a written corporate analysis narrative. Having an overall, comprehensive depiction of a company's structure will expedite our review of the grant plan.

Also, employers who are not eligible or do not receive a transitional work grant can use the form to prepare to develop their own transitional work program. If you're an employer creating your own transitional work plan or updating your own company's plan for the Transitional Work Bonus Program, this worksheet will help you not only describe your company but also identify when and what resources you'll need from BWC.

Implementation funds
If the employer does not use all of the BWC-approved funding after the initial grant reimbursement is made, the money will go into the employer's implementation fund which can be used at any time as long as BWC's Transitional Work Grant Program is active and grant funds are available. We'll only reimburse for the four services pre-identified to facilitate use of the program. They are:

  • Assistance with an employer's claim participating in their transitional work plan;
  • Updating or additional job analyses;
  • Training for employer's new transitional work coordinator, management, union, employees;
  • Program improvement.
We reimburse the implementation fund at a rate of 75 percent with the employer contribution of 25 percent until the balance reaches $200. At $200, the amount is paid at 100 percent. We will NOT reimburse an employer for costs associated with a transitional work developer's preparing and submitting a proposal to an employer; or costs that we determine are ineligible or unnecessary.

Corporate programs (grants)
The employer with multiple policy numbers must disclose all policy numbers associated with the business to BWC on the transitional work grant application. A corporate plan is developed for a primary company and their associated companies which share the same policy number or have multiple policy numbers. The policy number which meets the grant criteria and has the largest number of employees associated with it should be used as the corporate policy for the plan development. The associated policy numbers may or may not be eligible for Transitional Work Grants depending on the resources needed to complete the corporate program. Our Transitional Work Grants unit determines this after reviewing a corporate analysis. Once we approve the plan all the associated policy numbers may be eligible for the Transitional Work Bonus Program if they meet eligibility criteria.

Who's eligible (bonus)
This program is available to any eligible state-fund private employers and public employer taxing districts.

Program benefits (bonus)
Well developed transitional work plans can save employers money by returning injured workers back to the workplace in a safe, timely manner. The program provides a back-end bonus of up to 10 percent of the employer's pure premium based on the successful use of transitional work in eligible claims with dates of injury within the program year. For the purposes of the bonus calculation:

  • Eligible claim - One in which there's a release to return to work with restrictions for the job of injury;
  • Successful use - The injured worker is returned to work using a transitional work plan verified by an agreement signed by the employer and the injured worker.

Participation requirements (bonus)

  • Be current with respect to all payments due BWC, as defined in the Ohio Administrative Code (OAC) 4123-17-14, paragraph (A)(3)
  • No cumulative lapses in workers' compensation coverage in excess of forty days within the 12 months preceding the application deadline;
  • Be in an active, reinstated, or debtor-in-possession policy status at the time of BWC review of program application;
  • Continue to meet all eligibility requirements during participation in the program;
  • Have a transitional work plan that meets one of the following criteria:
    • A transitional work plan developed with a BWC grant between 2001 and 2006 that has been reviewed and approved by BWC for updates;
    • A company-created transitional work plan reviewed and approved by BWC;
    • An approved transitional work plan under the new grant program starting July 1, 2012.
  • Complete a transitional work bonus application by the application deadline for the program period

How to apply (bonus)
The deadline for receipt of the bonus application is:

  • The last business day in April for the July 1 - June 30 program period - private employers only;
  • The last business day in October for the Jan. 1 - Dec. 31 program period - private employers and public employer taxing districts.
Note: Employers must apply for the TWB annually.
We will not automatically enter the company in the next program period. While participating in the TWB Program, employers should verify other BWC programs that are compatible with it.

The snapshot for the bonus calculation will be six months after the close of the program period. This allows injured workers with claims with a date of injury late in the program period to return to work using the transitional work plan.
IMPORTANT! Previous grant recipients and companies with existing transitional work plans must submit the following information for plan approval:

  • Policies and procedures;
  • Updated community resource listing;
  • All job analyses;
  • Documentation of employee training in transitional work within the past 12 months;
  • Program evaluation information
We must receive information for plan approval by the application deadline. You can submit it via fax to 614-621-5758 or via email.
Remember to include your policy number on your fax cover sheet.

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