Transitional Work Grants
July 1, 2016
All EM policies and procedures regarding the
transitional work grants process that predate the effective date of this
Revised December 29, 2016; May 5, 2015; April 21, 2014.
New policy issued October 30, 2013.
July 1, 2021
The Ohio Bureau of Workers’
Compensation (BWC) will provide Transitional Work Development Grants to
eligible employers in accordance with the applicable laws and rules.
This policy applies to employers,
employer authorized representatives, BWC Employer Programs, BWC Transitional
Work Unit, and transitional work developers.
work: A work-site program that provides an individualized interim step in
the recovery of an injured worker with job restrictions resulting from the
allowed conditions in the claim. Developed in conjunction with the employer and
the injured worker, or with others as needed, including, but not limited to the
collective bargaining agent (where applicable), the physician of record,
rehabilitation professionals, and the managed care organization (MCO), a
transitional work program assists the injured worker in progressively
performing the duties of a targeted job. OAC 4123-6-01(AA)
work developer: The provider who develops the employer’s transitional work
program. OAC 4123-17-55(A)(6)
Criteria: To qualify for the program the employer must be a state-fund private
employer (PA) or public employer taxing district employer (PEC). The employer
must meet the following eligibility criteria:
the time BWC reviews the employer’s grant application, the employer must:
current with respect to all payments due BWC, as defined in OAC 4123-17-14.
in an active policy status. “Active policy status” does not include an employer
with a coverage status of “no coverage” or “lapsed.”
employer cannot have cumulative lapses in workers’ compensation coverage in
excess of forty (40) days within the twelve (12) months preceding the
application date. Employers applying online will only be allowed to complete
their application if they meet this requirement.
of the application date, the employer must timely report actual payroll for the
preceding policy year and pay any premium due upon reconciliation of estimated premium
with actual premium. An employer will be deemed to have met this requirement if
BWC receives the payroll report and the employer pays premium associated with such
report before the expiration of any grace period. See the Payroll
True-Up policy for additional information.
employer must continue to meet all eligibility requirements listed in sections
IV.A.1 to IV.A.3 of this policy during its participation in the program.
employer is eligible for no more than one transitional work grant per policy
employer who previously received a grant from BWC for transitional work program
development under its own policy number, or a predecessor’s policy number, is
not eligible to receive another grant. However, BWC may provide direct
assistance to the employer to update its transitional work program developed
with a previous transitional work grant.
has final authority to determine the employer’s eligibility for the grant and
to determine the amount of the grant.
following employers are not eligible to receive a Transitional Work Grant:
Employers paying only the minimum administrative charge for the
applicable payroll reporting period.
who have elective coverage only.
proprietors with zero payroll.
Requirements / BWC evaluation of application.
employer that wishes to apply for a Transitional Work Grant can utilize BWC’s
web site www.bwc.ohio.gov, or submit an
Application for Transitional Work Grant Program (TWG-1).
employer’s application must be signed by the chief executive officer or
designated management representative certifying the employer will comply with
all program requirements.
employer that has multiple policy numbers must disclose all policy numbers
associated with the business to BWC on the application.
grant applications will be processed on a first come, first serve basis.
employer who submits inaccurate information in its application may be subject
to civil and criminal penalties.
Medical Policy’s Transitional
Work Developer; Transitional Work Grant & Transitional Work Bonus
policy for additional information.
C. Operation of
may prioritize a grant application for an employer with eleven (11) or more
employees, as reported on the employer’s last payroll report.
is unable to complete the processing of an employer’s Transitional Work Grant
application if the number of employees was not reported on the employer’s last
payroll report. However, if the employer subsequently updates the number of
employees for its last payroll report, BWC may resume processing the employer’s
the employer applies for a Transitional Work Grant online, it will not be able
to complete the online application if it did not report number of employees on
its last payroll report.
multiple policy numbers are involved, BWC will work with the employer and
transitional work developer to develop a transitional work plan at a corporate
may approve an associated policy number for grant monies based on corporate
organization. The associated policy number must submit an application and meet
all Transitional Work Grant eligibility requirements under its own policy
will notify the employer of grant approval and the maximum amount of the grant
prior to expenditure by the employer.
an employer applies for a grant and meets the eligibility criteria, but funding
is not available, BWC will notify the employer.
employer does not need to reapply for the grant.
the availability of funding, BWC will process the employer’s application.
BWC will reevaluate the employer to determine if it continues to meet
all eligibility requirements for a Transitional Work Grant.
will notify employers whose Transitional Work Grants were denied. An employer
BWC determined to be ineligible may reapply for a grant when ineligibility is
the employer does not use all the funding BWC approved, it may subsequently
submit transitional work services for reimbursement until its individual grant
limit is reached, as long as BWC has Transitional Work Grant funding available.
employer must have and maintain continuous active state fund coverage for a
period of one year from the date BWC disburses the grant funds. BWC may recover
the entire grant if the employer fails to maintain coverage as required.
D. Removal / exit
for any reason the employer participating in the program fails to satisfy the
requirements of the program in a timely manner, the employer may be
disqualified from the Transitional Work Grant Program.
may require an employer disqualified from the Transitional Work Grant Program
to reimburse BWC up to the full amount of the grant.
the employer uses grant monies for some other purpose, it must immediately
return the full amount to BWC and BWC reserves the right to recover the grant
will consider the grant money misappropriated if an employer fails to implement
the program within one year of receiving a grant and require the employer to
repay the amount of the grant immediately.
BWC may use to recover grant money include:
the matter to the Ohio Attorney General for collection.
other means as provided by law.
complaints should be processed under the General
Employer Complaint Policy. BWC has not identified any program-specific extenuating
circumstances that apply to the Transition Work Grant Program.
complaints filed due to program eligibility issues (e.g. lapse days, coverage
status, True-Up) will be addressed by the Employer Programs Unit. Employer
complaints filed due to transitional work plan issues (e.g. the amount of the
employer’s grant, reimbursement for transitional work services) will be addressed
by the Transitional Work Unit.
employer received a transitional work grant from BWC. Subsequently, an injured
worker filed a lost-time claim. Is the employer required to offer transitional
work to the injured worker?
Answer: No. This
is not a condition of the grant program.
employer paid for transitional work services prior to applying for the Transitional
Work Grant Program. Can the employer still apply for the grant and receive
Answer: No. Transitional
work services incurred by the employer prior to its application for, and BWC
approval of, a transitional work grant will not be reimbursed.