Drug-Free Safety Program (DFSP) Safety Grants
Ohio Revised Code (ORC) 4121.37 and Ohio Administrative
Code (OAC) 4123-17-58(J).
July 1, 2015
Drug-Free Safety Program (DFSP) Safety Grants policy revised
July 1, 2014.
New policy, November 1, 2011. Revised effective July 1,
2014, July 1, 2015.
July 1, 2020
The Ohio Bureau of Workers’
Compensation (BWC) will offer DFSP Safety Grants to eligible employers in
accordance with the applicable laws and rules.
This policy applies to BWC
Employer Programs, BWC Division of Safety and Hygiene (DSH), and employers.
Unless otherwise defined, all
terms used in this policy carry the same meaning as set forth in BWC Employer
Safety Program Policy.
provides start-up grants (Safety Grants) to participating employers to
partially offset the costs involved in creating a compliant DFSP in the
Grants may not fully cover the employer’s cost of implementing the DFSP.
qualify for the DFSP Grants Program the employer must:
participating in the Basic or Advanced DFSP.
a state-fund private employer (PA) or a public employer – taxing district
Have active Ohio workers’ compensation coverage at the time of
application and maintain active coverage for the entire program year.
current (not more than forty-five (45) days past due) on any and all undisputed
premiums, administrative assessments, fines or monies otherwise due BWC. An
amount due BWC is “undisputed” if the employer has not filed a formal protest
through BWC’s Complaint System. If any monies due have been certified to the
Attorney General for collection, the employer is not eligible for a Safety
Grant, unless the certified amount has been placed in a hold status due to an
in its initial program year of DFSP participation, or the program year
Previous enrollment in the discontinued Drug-Free Workplace Program is
not considered previous enrollment in DFSP for purposes of determining
eligibility for the DFSP Grants Program.
If a company is sold and the new owner obtains a new workers’
compensation policy number, the company’s participation in DFSP prior to the
acquisition and issuance of the new policy number is not considered previous
enrollment in DFSP for purposes of determining eligibility for the DFSP Grants
employers in a Professional Employer Organization (PEO) relationship are
eligible to apply for a DFSP Safety Grant under the following conditions:
client employer must be enrolled in DFSP and apply for the safety grant under
its own BWC policy number.
of premium payment to the PEO must be submitted upon request by BWC.
participating in DFSP but not receiving the DFSP bonus due to concurrent
participation in BWC rating or employer programs that are incompatible with the
DFSP bonus (as set forth in OAC 4123-17-74 Appendix
C) are eligible for a Safety Grant if all other program eligibility
requirements are met.
following employers are not eligible for the DFSP Grants Program:
Professional employer organizations (PEOs).
participating in a DFSP Comparable program.
returning to DFSP after a period of non-participation.
Employers paying only the minimum administrative charge, subject to the
exception for client employers in a PEO relationship noted above.
must complete the Drug-Free Safety Program Safety
Grant application, which can be found in the Drug-Free
Safety Program SafetyGrant$ Procedural Guide.
2. Employers may apply for grant money more than once. BWC
requires a new application when re-applying.
D. Operation of program.
1. Safety Grants are available on a first come, first served
basis while funding and BWC resources are available. The program and funding
may be discontinued or put on hold at any time.
2. BWC reserves the right to limit the amount of
reimbursements and to set caps on such reimbursements for each and every
specific reimbursable drug-free service and to limit which drug-free services
are eligible for reimbursement.
DFSP Safety Grant is awarded as a reimbursement. The employer must pay
for reimbursable expenses (as defined below) then apply for reimbursement of a
portion of those expenses.
employer’s request for reimbursement must be submitted within one year of the
conclusion of the second year of participation.
must provide documentation of expenses including, but not limited to, service
invoices and proof of payment.
is not able to reimburse bundled charges. All service invoices accompanying
requests for reimbursement must be itemized.
documentation for proof of payment for a service is the employer’s paid
invoice and a copy of the canceled check or other form of payment to verify the
DFSP policy in conjunction with legal review.
One time only review from external, non-corporate licensed attorney.
BWC will reimburse the actual cost of developing the employer’s initial
DFSP policy in conjunction with external legal review of the policy, up to a
total of $750. The services must be properly documented and result in the
development of a written policy that is submitted to BWC.
Direct service offered by qualified substance professional, including a
will reimburse the actual cost up to a maximum of $250 per hour for one hour
during the initial program year and the program year immediately following.
will consider reimbursement for multiple shifts and multiple location employers.
Online/web-based with requirement that employees pass a quiz. BWC will reimburse
the actual cost up to a maximum of $25 per employee with a maximum total of
$1,000 per year during the initial program year and the program year
“Train the Trainer” training from a qualified substance abuse
professional, including a webinar.
will reimburse the actual cost up to a maximum of $250 per hour for up to three
hours, one time only, for up to two managers who are employees of the DFSP
employer (not consultants), during the initial program year and the program
year immediately following.
grant for this service is limited to a $750 maximum.
be eligible for webinar reimbursement, the following conditions must be met:
Each webinar must be limited to a single employer.
All training material must be received prior to the beginning of the
trainees must pass a written test.
following additional webinar documentation must submitted:
Certificates of completion for all participants who will be providing
Drug-Free education to employees.
Name of the vendor company.
of the qualified substance professional that led the webinar.
and time of the webinar.
Direct service with qualified substance professional involved.
will reimburse the actual cost up to a maximum of $300 per hour for two hours
($600 maximum) for each supervisor training class that includes a supervisor
who has not yet had at least two hours of training.
will reimburse the actual cost up to a maximum of $300 per hour for one hour of
refresher training ($300 maximum) for each supervisor training class that
includes a supervisor who has had at least two hours of training.
Online refresher training with a quiz is reimbursable. BWC will
reimburse the actual cost up to a maximum of $30 per supervisor with a maximum
total of $1,200 during the program year immediately following the initial
Refresher webinar provided by a qualified substance professional. BWC
will reimburse the actual cost up to a maximum of $300 for one hour during the
program year immediately following the initial program year.
following expenses are not reimbursable:
broker, third-party administrator (TPA) or consortium participation fees.
or wages for staff conducting training.
for education and/or training such as duplicating costs, room rental, equipment
rental or purchase, or food.
Employee-assistance expenses related to assessment and/or treatment
of the written DFSP policy.
service vendors are not eligible for reimbursement of in-house expenses related
to the development of their own BWC drug-free safety program. A possible
reimbursable expense might be having the service vendor’s own company drug-free
safety policy reviewed by legal counsel.
will hold the employer responsible to use the grant in the intended manner. An
employer may face civil and criminal consequences if it misappropriates or
misuses grant funds.
may disqualify an employer participating in the DFSP Grant Program if it fails
to satisfy program requirements or it misrepresents information when submitting
a grant request. An employer misrepresenting information on the grant request
will be required to repay any misappropriated grant funds to BWC.
the employer voluntarily withdraws or is disqualified by BWC from the DFSP
program and the employer received a grant for services rendered during
the now-inactive program period, the employer will be required to repay any
grant funds received to BWC.
complaints should be processed under the General
Employer Complaint Policy.
has not identified any program-specific extenuating circumstances that apply to
the DFSP Safety Grants program.
employer submits an application for reimbursement for legal review of its
written drug-free policy. The application indicates that the attorney who
reviewed the written policy was the Chief Legal Officer of the company.
application is denied. DFSP grant funds cannot be used to reimburse wages and
salaries of employees of the company. In order for BWC to reimburse the
employer for a legal review of the written policy, the reviewer must be an
external party, and not an employee of the employer.
employer enrolls in the DFSP for program year beginning July 1. The employer
receives a DFSP grant on August 5. On April 15 of the following year, BWC
disqualifies the employer from the DFSP due to failure to submit its annual
progress report by the March 31 deadline.
an employer is disqualified by BWC from the DFSP program and the
employer received a grant for services rendered during the now-inactive program
period, BWC will recover the grant amount.
employer requests reimbursement for multiple employee training sessions. The
employer claims it cannot have its second and third shift employees attend
during the day when the first shift employees are being trained due to
production schedules. The employer also has several facilities that are
physically separate from one another and the distance is such that the
employees at the other locations cannot attend the training being conducted at
the employer’s main facility.
can be reimbursed the actual cost of employee training up to a maximum of $250
per hour, limited to one hour of training for each of the two years of start up
of the DFSP. However, BWC may permit reimbursement for multiple training
sessions for multiple shifts and/or locations upon review of the employer’s
operational needs. Online/web based training reimbursement is also available.