School Safety and Security Grant (SSSG) Program
and OAC 4123-17-56.
November 1, 2018
Division of Safety & Hygiene (DSH)
New policy issued November 29, 2018.
November 1, 2023
BWC created the School Safety
and Security Grant (SSSG) Program as an extension and modification of BWC’s general
Intervention Grants Program. BWC uses the SSSG Program to partner with Ohio
schools to substantially reduce or eliminate injuries or illnesses among school
employees and students.
This policy applies to BWC
Division of Safety & Hygiene (DSH), employers and their authorized
track grants: Applications for specific equipment where there is high risk
for injuries and illnesses, and the specific equipment is likely to have a
significant impact on eliminating future injuries and illnesses.
report and assessment: A review of the worksite and newly purchased and
implemented equipment using a checklist to observe and evaluate the area or task
where the equipment is used.
report and assessment: A review of the worksite prior to implementation of
the grant purchased equipment using a checklist to observe and evaluate the
area or task where the equipment will be used.
purchases: Equipment purchased prior to the receipt of the warrant from BWC
for the safety intervention grant. This includes ordered equipment, paid
equipment, and received paid equipment.
E. The following
definitions found in the Safety Intervention Grants Program policy
do not apply to the SSSG Program: comprehensive safety report, eligibility
cycle, moratorium list, and routine replacement equipment.
A. Unless otherwise
specified in this policy, all application requirements, eligibility,
participation criteria, reporting, and procedures stated in the Safety
Intervention Grants Program policy apply to the applicants and
participants of the SSSG Program. BWC will use this policy to set forth the
unique components of the SSSG Program.
The employer must be a state fund private or public taxing district
employer that has employees who work with students. The employer must provide
information on the application clearly describing the student population.
Eligible employers include: public and private K-12 schools, charter
schools, joint vocational school districts and licensed pre-schools in Ohio.
Colleges and universities are not eligible for the SSSG Program.
The maximum lifetime total grant amount an employer can receive is $40,000.
The employer may only use grant funds to purchase equipment described in this
Equipment purchases have a three-to-one matching grant requirement. This
means BWC gives $3 for every $1 the employer contributes.
Employers participating in the Safety Intervention Grant Program are
eligible to apply.
Employers may apply for the SSSG Program even if they have received up
to $40,000 in their current Safety Intervention Grants eligibility cycle.
Employers who are in the Safety Intervention Grants Program must be up
to date on all required documentation and reports to be eligible to apply for
the SSSG Program.
BWC reserves the right to visit the employer based on the information
provided in the application and complete:
A pre report and assessment before approval of the application, and/or
A post report and assessment after the approval of the grant application.
The employer is not required to:
Demonstrate the need for a safety intervention by describing the
significance of the problem and the effectiveness of the proposed solution.
Provide two years of baseline data.
The employer must access BWC’s web site and download, complete, and
submit the Application for School Safety and Security Grant (SH-56).
The employer must provide BWC with the following information:
Description of organization.
Description of the job tasks impacted by the proposed equipment.
The number of employees performing these tasks.
The number of students receiving services from the employer.
The employer must obtain detailed price quote(s) from the equipment
vendor. The quote must be specifically for the employer applying for the grant
and must list all items to be purchased. The price quote(s) must include a
contact name and contact phone number from the equipment vendor. BWC highly
recommends obtaining quote(s) valid for one hundred twenty (120) days or longer.
The employer is not required to contact the local BWC customer service
office to schedule an assessment by a BWC safety consultant.
The employer may only apply for and use grant funds to purchase the
Employee safety interventions.
Flooring/floor coatings to reduce slip hazards.
lunch tables that reduce lifting and handling hazards.
Incident response equipment.
stocked with trauma first
devices and software designed to interface with emergency responders.
alarm/panic button system.
Interior and exterior
security doors and mechanisms (e.g., panic bars or other fire code compliant
door locking mechanisms, bullet proof glass, bullet resistant coating
materials for existing
Protective vehicle crash
barriers in front of entrances.
building/facility entrances to restrict access.
keycard or keycode systems.
Metal detectors (fixed or
vi. Security cameras.
vii. Emergency (police dispatch) call poles.
BWC will not
approve an SSSG Program application for any equipment not listed in section
The employer must answer all the questions on the application.
The employer must submit the completed application in writing to BWC.
Section V (Budget) and Section VI (Agreement) of the application require
the signature of an employee who has fiduciary responsibility for the employer.
The employer agrees the signer of the agreement, or his or her
successor, will have the authority and responsibility to ensure the employer’s
SSSG Program obligations are fulfilled to:
Purchase and implement the equipment,
Provide receipt documentation to BWC within one hundred twenty (120)
days of the date of the grant award, and
Submit a case study to BWC one year after the anticipated equipment
implementation date provided on the SH-56.
There are no quantity limitations to the items listed in section IV.D.1.
When a school, which falls under a municipality’s BWC policy number or a
county’s BWC policy number, applies for a grant, BWC will distribute the grant
funds to the municipal board or county board for the approved use.
evaluation of application.
BWC will consider the employer’s application complete if the following
items are received:
The completed application.
The Statement of Agreement with original signatures.
The Budget page with original signatures and corresponding vendor quotes.
The SSSG Program grants are considered fast track grants and are
reviewed by two members of the Review Committee who recommend either approval
or denial of the application to the Superintendent of DSH.
The employer must agree to submit one case study
to BWC one year after the implementation of the equipment.
The case study must be submitted within thirty (30) days of the one-year
anniversary of the equipment implementation date.
The employer may request assistance from a BWC safety consultant.
The employer must complete and submit the case study online through a
link provided on the SSSG Program web page.
BWC will require an employer who fails to adhere to the case study
reporting requirement to reimburse the full amount of the grant.
Two and three-year case study reports are encouraged but are optional.
The employer is not required to submit quarterly data reports to BWC for
two years after the equipment is implemented.
BWC reserves the right to observe the equipment and complete a post
report and post assessments..
There are no life expectancy requirements for the equipment purchased.
BWC will not approve, and the employer may not use, grant funds for
A school received a Safety Intervention Grant in the amount of $40,000
to purchase a portable scissor lift to assist facility maintenance tasks. The
grant check was dated five months prior to an SSSG Program application to
purchase slip resistant flooring for the elementary school kitchen. The
employer has not provided BWC the required receipt documentation for the Safety
Intervention Grant Program.
employer participating in the Safety Intervention Grants Program must be
current on all receipt documentation and reporting to be eligible for the SSSG
Program. This employer will not be eligible to apply for the SSSG Program until
the required documentation is submitted.
A school applies for the SSSG Program in the amount of $5,000 to cover
the cost of first-aid/trauma kits. Two months after receiving the grant, the
employer applies for $18,000 to purchase security cameras. What are the
matching amounts and can the district submit a third grant for other items on
the total cost of the trauma kits is $5,000, the 3 to 1 employer match for this
grant is $1,250. The employer match for $18,000 to purchase security cameras is
$4,500. The employer still has $22,750 ($40,000 - $3,750 - $13,500)
available from BWC for future applications under the program until maximum
total grant funds are exhausted.