4123.511(A); O.A.C. 4123-3-16; 4123-3-09(C); 4121-3-34(C)(3)(c)
Percy, Chief of Operational Policy, Analytics & Compliance (Signature on
management policies, directives and memos regarding motions and subsequent
decisions that predate the effective date of this policy
purpose of this policy is to ensure that BWC consistently and appropriately processes
motions received by BWC.
policy applies to BWC staff.
Application: A form or other
means of communicating to BWC a request, authorization or agreement.
Motion: For purposes of this
policy, a written request, typically submitted on BWC form Motion (C-86),
requesting an action from BWC or the Industrial Commission (IC).
to a claim:
The injured worker (IW), IW representative, employer, employer representative
A review and evaluation of the medical documentation in a claim by a qualified
medical specialist who has met BWC credentialing requirements to conduct
independent medical exams.
of the evidence:
standard of proof which is met when a party’s evidence on a fact indicates that
it is “more likely than not” that the fact is as the party alleges it to be.
is the policy of BWC that a motion shall be submitted:
1. In writing;
2. By a party to the
3. To request an action
on a claim;
4. On any matter that is
not otherwise addressed by statute or rule with its own procedure and/or form
requirements (e.g., an application for approval of a lump sum settlement;
motions for drug related issues).
to O.A.C. 4123-3-16 it is the applicant’s responsibility to:
1. Not use a motion as a
substitute for a timely filed appeal;
2. Clearly and fully
state the issue and the requested action;
3. Include with the
motion substantial competent proof to support the request as established by O.A.C
4. Provide citations to
any legal authority relied upon;
5. Ensure the motion is
signed by the applicant or the applicant’s authorized representative;
6. Establish entitlement
to the request by a preponderance of the evidence; and
7. Unless the issue
addressed in the motion does not affect the rights of the non-filing party,
mail a copy of the motion to the non-filing party and provide acknowledgement
to BWC or the IC that a copy has been so mailed.
1. Upon the filing of a motion BWC will
comply with any specific requirements based on the subject matter of the
2. Absent specific requirements for the
a. BWC will notify the non-filing party that
a motion has been filed;
b. If the non-filing party has not been
provided a copy of the motion by the filing party or for any other reason the
non-filing party requests, BWC will provide a copy of the motion and any
accompanying proof to the non-filing party. BWC may also direct the non-filing
party to www.bwc.ohio.gov to view the motion and accompanying
c. BWC will provide the non-filing party the
opportunity to respond and submit any proof within its possession bearing upon
the issue to BWC within ten (10) days from:
notified by BWC of the motion by phone; or
ii. From the date of any mailed,
faxed or emailed notification from BWC.
d. BWC may require the filing of
additional proof or legal citations by either party.
e. BWC may conduct any other additional
investigation, including requesting a physician file review or independent
f. BWC will issue a decision within:
i. Twenty-eight (28)
days of receipt of the motion; or
ii. If a physician file
review or IME has been requested, within fourteen (14) days of receipt of the
3. Motions Filed Prior to Initial
Determination of the Claim Becoming Final
a. When a motion is filed after an order
has been issued but before the expiration of the appeal period and no appeal
has been filed, BWC may:
i. Vacate the initial
order and issue a new order which includes decision on the motion; or
ii. Suspend acting on the
motion until final determination of the claim (all appeal periods have
b. When a motion is
filed after an order has been issued and an appeal has been filed BWC will
suspend acting on the motion until the initial determination has become final.
b. If action on the motion has been
suspended and the claim is subsequently disallowed, BWC will dismiss the motion
4. Motion Suspended Pending Resolution of
Other Related Issue:
a. If an action requested in a motion
cannot be determined until a related pending issue is resolved or determined,
BWC will suspend the motion.
b. Once the related issue is resolved or
determined, BWC will process the motion.
5. Referral to the MCO: BWC will refer
motions requesting medical treatment or vocational services to the MCO for
resolution. If a motion requests medical treatment or vocational services as
well as other issues, the medical treatment or vocational issues will be
referred to the MCO and BWC will process the remaining issues.
6. Dismissed and Reinstated Motions:
a. BWC will dismiss a motion via letter
to the parties when:
i. The filing party has
requested to withdraw the motion;
ii. The motion does not
comply with the requirements of this policy and OAC 4123-3-16, including but
not limited to when:
a) There is no evidence
to support the request, even after reasonable attempts to obtain evidence; or
b) The requested action
is not clear, despite reasonable attempts to clarify the request.
b. It is the policy of BWC that a filing
party may request in writing reinstatement of a dismissed motion within 30 days
from the date of the dismissal letter without the need of refilling the same
motion or filing a new motion on the same subject matter.
7. Issuing an Order: BWC will issue an
order if the request in the motion is within the jurisdiction of BWC and there
is no conflict of evidence. See the Orders, Waivers, Appeals and Hearings
policy for further information.
8. IC Referral
a. BWC will refer the motion to the IC when:
i. The request is not
within the jurisdiction of BWC;
ii. There is a conflict
of evidence; or
iii. Multiple issues have
been presented in one motion and one or more of the issues are not within the jurisdiction
b. See the Notice of Referral
policy for further information.
BWC staff may refer
to the corresponding procedure for this policy entitled “Motions” for further