OhioBWC - Basics: (Policy library) - File

Policy and Procedure Name:

Court Cost Payment

Policy #:


Code/Rule Reference:

R.C. 4123.512

Effective Date:



Shawn Crosby, Chief Operating Officer


Claims Policy


Policy # CP-03-07, effective 03/06/20


Previous versions of this policy are available upon request.




The purpose of this policy is to provide guidance for the processing and payment of litigation-related bills.




This policy applies to BWC Benefits Payable and claims services staff.




Attorney fees: An amount fixed by the trial judge and established upon the final determination of a proceeding, payable to an attorney for legal services rendered in a matter.


Court costs: For purposes of this policy, the amount of money to process the legal proceeding through the court system and for which the trial judge may apportion liability to a party or parties.


Court Unit .512 Memo: An Ohio Industrial Commission (IC) document used to memorialize receipt of a court judgment entry or decision.


Judgment Entry: A document created by the court and signed by a judge, magistrate, or designee to record the outcome of a case; a court order.


Litigation-related bills: The cost associated with litigation of a case, such as independent medical reviews or examinations, expert testimony, attorney fees, court costs.




A.    It is the policy of BWC to ensure that all litigation-related bills are paid in compliance with a judgment entry.


B.    BWC will not issue payment until:

1.    The Attorney General (AG) approves payment; and

2.    The IC has sent BWC the Court Unit .512 Memo.




A.    Standard Claim File Documentation

1.    BWC staff will refer to the Standard Claim File Documentation and Altered Documents policy and procedure for claim note requirements; and

2.    Shall follow any other specific instructions for claim notes included in this procedure.


B.    BWC Benefits Payable will process all litigation-related bills.

1.    The regional AG will forward requests for payment to Benefits Payable via secured email. Requests may include:

a.    The “Litigation – Related Bill” cover letter generated from the AG;

b.    The Court Unit .512 Memo from the IC; and

c.     The judgment entry.

2.    Prior to issuing payment, Benefits Payable will:

b.    Ensure that each request for payment is complete; and

c.     Contact the regional AG for missing documentation.

3.    See Orders, Waivers, Appeals, and Hearings policy for additional information for claims processing procedures related to court orders.


C.   Benefits Payable will retain all documents per the applicable retention schedule once the request is processed and the warrant is issued.


D.   If BWC has not yet received AG approval to pay a litigation-related bill, claims services staff will advise individuals inquiring about bill payment to contact the Workers’ Compensation Section of the AG’s office at (614) 466-6696.


E.    Claims Services Staff Communication with Benefits Payable

1.    Upon receipt of any documentation from the AG related to payment of court costs, claims services staff will provide notice to Benefits Payable by emailing the BWC EFT box.

2.    Claims services staff may also email the BWC EFT box with any additional inquiries concerning payment.