Policy
Name:
|
Employer
Records
|
Policy #:
|
EP-05-02
|
Code/Rule
Reference
|
N/A
|
Effective
Date:
|
February
26, 2014
|
Approved:
|
Kevin R.
Abrams, Chief of Employer Services
|
Origin:
|
Employer
Policy
|
Supersedes:
|
All
policies and procedures regarding Employer Records that predate the effective
date of this policy.
|
History:
|
New Policy
|
Review
Date:
|
February
26, 2019
|
I. Policy Purpose
The
purpose of this policy is to ensure that all BWC staff enters appropriate,
accurate and complete information into employer repositories.
II. Applicability
This
policy applies to all BWC staff.
III. Definitions
A.
Altering Documents: Making a mark or markings that change
the meaning, intent or facts presented in a document. Altering does not include
BWC procedures for the processing of a document: e.g., date stamping, inserting
an application number, initialing that a document was processed or redacting
information in accordance with BWC policies and procedures.
B.
Employer Records: Individual employer information
maintained on BWC’s electronic systems or any remaining paper records.
C.
Evidence: Any document or employer note used to
support or disprove allegations or facts for customer transactions.
IV. Policy
A.
It is the policy of
BWC to ensure employer records contain complete and accurate documentation of
all employer activity. Employer records shall not include BWC attorney/client
privileged information, fraud investigation information, or other confidential information
unless specifically authorized.
B.
BWC staff shall not
tamper with evidence, i.e. shall not alter, destroy, conceal, or remove any
evidence that is relevant to a review or investigation of employer issues or
transactions.
C.
All documents,
applications, correspondence or other communication submitted to BWC by an
employer and used in the review or investigation of an employer issue shall be
saved to the employer record without alteration of the original submission.
D.
BWC staff that
generates documents, correspondence, or other communication that is used in the
review, processing or investigation of an employer issue shall follow all
established procedures for the processing and saving of such materials.