OhioBWC - Employer - Service: (Payroll reports) - Details

Payroll reports

Private, state-fund and public, state-fund employers must pay workers' compensation premiums from their first date of hire into the state insurance fund. If you had employees prior to obtaining coverage, you will be charged a no coverage penalty for the period when you first hired employees up to the date you took out coverage, not to exceed two years.

Reporting non-Ohio payroll
Ohio law allows employers performing work outside Ohio to separate payroll for that work. However, you must first submit a Notice of Election to Obtain Coverage from Other States (U-131). Then, once you access your Ohio payroll report, you have the option of reporting Ohio payroll, non-Ohio payroll or both. Remember, you will only be able to report both your Ohio and non-Ohio payroll here if you've properly notified us about the other states' coverage.
Note: If you do not find a payroll report for the period you want, call us at 1-800-644-6292, and listen to the options.

The non-Ohio payroll report only requires you to report payroll by state. You are not required to pay premium on this payroll.

Paying premiums online
When reporting payroll online, you can pay your premium with a credit card, MasterCard®, VISA® or American Express®. You also can authorize a payment from your checking or savings account. If you authorize payment from your checking or savings account, you can future date your premium payment up to the due date for the reporting period.

The minimum payment is $120 for both private and public employers.

Also, if you're submitting past payroll reports for more than one reporting period, make a separate payment for each report to ensure we apply your payments properly.
Note: The date your payment posts in our system is the date used for reinstatement of coverage.

Payment options and applicable discounts

  • Full payment - Report your payroll and pay the entire amount listed in Amount due.
    Note: This is required to receive Go-green discount.
  • Pay another amount - Report your payroll and enter the Amount you want to pay.
  • Submit payroll without a payment - Report your payroll and click submit w/o payment
    Note: Your coverage will lapse if you do not pay the appropriate amount of premium. This option also will make you ineligible for Go-green
  • Go-green Rebate Program - Employers can receive a 1-percent premium rebate, up to $2,000 each policy year. Employers must be enrolled in electronic notifications and opt to receive policy notices electronically prior to completing their true-up beginning Jan. 1.
  • Lapse-free Rebate Program - Employers can receive a 1-percent premium rebate, up to $2,000 each policy year, simply by paying premiums on time and not having a lapse in coverage during the past 60 months.
Note: The Lapse-free discount is not available to employers participating in group-retrospective rating, individual-retrospective rating, or the Small or Large Deductible Program.



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