Importance of PERRP recordkeeping
Injury and illness recordkeeping is an integral component of a successful workplace safety and health program. Accurate recordkeeping helps public employers analyze their working environment for existing and
predictable hazards that are likely to cause serious injuries and illnesses.
PERRP recordkeeping forms
All Ohio public employers must complete the PERRP recordkeeping forms (or an equivalent). This includes the State of Ohio and its instrumentalities; and "any political subdivisions and their instrumentalities,
including any county, county or state hospital, municipal corporation, city, village, township, park district, school district, state institutions of higher learning, public or special district, state agency, authority,
commission or board" as defined in Ohio Revised Code 4167.01.
PERRP required forms
- The Injury and Illness Incident Report (301P)
This form must be filled out within six calendar days of when a recordable work-related injury or illness occurs. It's a detailed report of important facts about each incident.
You must keep this form on file for five years following the year to which it pertains. PERRP can request to see these forms at any time. You must have a 301P (or equivalent) form for each incident entered on the 300P.
- Log of Work-Related Injuries and Illnesses (300P)
Use this form to record: (1) Information about every work-related death and every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work,
or medical treatment beyond first aid; (2) Significant work-related injuries and illnesses that a physician or other practicing licensed health-care professional (PLHCP) diagnoses;
(3) work-related injuries and illnesses that meet any of the specific criteria listed in the instructions for these forms.
- The Summary of Work-Related Injuries and Illnesses (300AP)
This form is a summary of your Log of Work-Related Injuries and Illnesses (300P). Transfer the totals from each category column on the 300P to the corresponding fields on the 300AP.
Record “0” in a field if you did not have an entry for that category. The law requires that this form be completed, posted in the workplace and submitted to PERRP on or before Feb. 1 each year.
Click here either to learn more about 300AP submission or to submit your 300AP.
In addition, you can watch this short video that explains the 300AP submission process
- PERRP Sharps Injury Form (and) Needlestick Report (SH-12)
Public employers must submit an SH-12 for every injury that occurs in a public sector workplace from contact with a contaminated needle or sharp.
The SH-12 is designed to gather information about the effectiveness of engineered sharps protection.
If you have questions about PERRP recordkeeping call us at 800-671-6858 or send us an email.
Complete the 300AP online.
REMINDER: All public employers must submit their annual recordkeeping, 300AP Summary form, by Feb. 1.
Submit a PERRP Sharps Injury Form and Needlestick Report (SH-12).
PERRP recordkeeping resources
Microsoft Excel recordkeeping forms
Recordkeeping forms (300P, 300AP, 301P) and instructions (PDF)
Recordkeeping training presentation (PDF)
Sharps Injury Form and Needlestick Report (PDF)
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