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OhioBWC - Employer:  Promo page

Prospective Billing Information and Resources

Public employer taxing districts: We're offering FREE seminars and webinars so you can learn more about prospective billing at your convenience!

As part of our ongoing efforts to modernize our operations and provide better service to Ohio's employers, we have transitioned to a prospective billing system for private employers. Public employer taxing districts will transition on Jan. 1 2016. Prospective billing is an insurance industry standard practice that will enable us to collect premiums before extending coverage.

Video: What is prospective billing?

IMPORTANT! Information about the transition credit
To receive the transition credit, private employers must be in an active, reinstated, or debtor-in-possession status as of July, 1, 2015. Additionally, private employers must report their Jan. 1, 2015 - June 30, 2015, payroll by Aug. 31, 2015 to receive the credit equal to their premium for that time period. Once the employer reports payroll, we will apply the transition credit to the employer's account.

Notice of estimated annual premium mailed
In early June, we mailed private employers their first Notice of Estimated Annual Premium. Under the new prospective billing system, you will receive the Notice of Estimated Annual Premium every year in May. The notice is not a bill, but it's an estimate to aid you in budgeting for your workers' compensation premiums. We have created the instructional videos below to help you understand the notice and how you can choose a premium payment schedule that works for you.

Video: Explaining the Notice of Estimated Annual Premium

Can you adjust my estimated payroll if I know it is not accurate?
We have based your estimated premium on payroll amounts that you previously provided to us. If you believe the payroll amount is incorrect, or if you anticipate a change in operations that will affect your payroll for the policy period beginning July 1, 2015, please notify us at 1-800-644-6292.

What is the new minimum premium and why has the minimum premium increased?
The new minimum premium is $120 plus assessments. The assessments are dependent on the amount of expected payroll and premium that the employer has on its account. A larger amount of expected payroll will result in a larger assessment. We have not increased the minimum premium since 2007, which is eight years without an increase. While we realize this is a 20-percent increase from the previous $100 minimum premium, your premium of just $10 per month protects you from any claim you might incur.

What is the minimum premium adjustment?
The minimum premium adjustment is an adjustment made to bring your calculated premium up to the minimum premium of $120 plus assessments (BWC and Industrial Commission of Ohio administrative costs as well as the charges for the Disabled Workers' Relief Fund).

If you have additional questions, please send an email to our prospective billing mailbox.

Private employer resources

Sample: Notice of Estimated Annual Premium (PDF)

Overview for private employers (PDF)

Private employer frequently asked questions (PDF)

Private employer presentation slides (PDF)

Private employer timeline (PDF)

Private employer experience-rating process (PDF)

Public employer resources

Overview for public employers (PDF)

Public employer frequently asked questions (PDF)

Public employer presentation slides (PDF)

Public employer timeline (PDF)

Public employer experience-rating process (PDF)

Letter to public employers - December 2014 (PDF)

Other resources

Online monthly reporting for PEOs - step-by-step guide (PDF)

Overview for state-fund PEOs (PDF)

Letter to PEO clients - June 2014 (PDF)