State Agencies | Online Services  
En Español
Twitter Youtube Facebook Blog

Online support available
Monday through Friday
7:30 a.m. - 5:30 p.m.
Click here to get help!
secondary navigation bar logon help print search glossary contact e-account
OhioBWC - Employer:  Promo page

Prospective Billing Information and Resources

Information for public employers
BWC will mail the public employer taxing districts Notice of Estimated Annual Premium for the 2017 policy year on Oct. 21.
REMINDER: The notice is not a bill, but it's an estimate to aid you in budgeting for your workers' compensation premiums.

Video: Overview of the Notice of Estimated Premium - Public Employers

First, for this upcoming policy year, your policy will initially be set up on either a monthly installment plan or a single payment based on your estimated premium due. This information can be viewed on the web beginning on Oct. 17. For those of you who are not minimum payers (premium equal to $120), you will have the ability to select a different installment plan up until Nov. 21. This selection can be made online or by contacting your local service office.
Note: BWC's website is scheduled to be down from Nov. 10 - 14 as we transition to a new internal claims and policy management system. Access to installment selection will be unavailable at this time. For that reason BWC has extended the deadline from the original deadline of Nov. 15 to Nov. 21.

Payroll true-up for public employers
With the transition to prospective billing, we now require employers to reconcile their actual payroll for the prior policy year and reconcile any differences in premium paid. The payroll true-up allows us to calculate your premium accurately. Even if your payroll for the year matches the estimate we provided, or you had zero payroll, you must complete a true-up report.

The quickest and easiest way to true-up is online with a BWC e-account. If you do not have a BWC e-account, you can create one here. Online true-up and payment will also save you money. Eligible employers will qualify for a 1-percent premium rebate, up to a $2,000 maximum rebate. While you can complete the true-up through the BWC call center, wait times may be extremely high. Therefore, we suggest you file your payroll true-up report online.

If you have additional questions, please send an email to our prospective billing mailbox.

Public employer resources

Letter to public employers with deferred payment info sheet - September 2016 (PDF)

Video: What is prospective billing? - Public employers

Webinar: Prospective billing for public employers

Annual Notice with Payment Option (PDF)

Overview for public employers (PDF)

Public employer frequently asked questions (PDF)

Public employer presentation slides (PDF)

Public employer timeline (PDF)

Public employer experience-rating process (PDF)

Private employer resources

Video: How to complete your payroll true-up online

Payroll true-up instructions (PDF)

Video: Making changes to your installment schedule?

Video: Overview of the Notice of Estimated Annual Premium

Sample: Notice of Estimated Annual Premium (PDF)

Private employer frequently asked questions (PDF)

Private employer timeline (PDF)

Private employer experience-rating process (PDF)

Billing invoice update and tips (PDF)

PEO resources

Online monthly reporting for PEOs - step-by-step guide (PDF)

Overview for state-fund PEOs (PDF)