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Prospective Billing Information and Resources

UPDATE! We began mailing private employers their policy year 2016 Notice of Estimated Annual premium beginning April 29, 2016. View a sample and get an overview with this video tutorial.

Additionally, private employers can now view their policy year 2016 information by accessing their installment schedule through the My Policy page. Once there you can view your estimated premium/payroll information, you can also view or change your installment schedule for the upcoming policy year. For more information on how to change your installment schedule, please view this video tutorial.

If you wish to update your estimated payroll information please contact us at 1-800-644-6292. Please note: any changes made before May 1 will not show up on the Notice of Estimated Annual Premium, but can be viewed on the installment schedule screen.

Information for public employers
Public employer taxing districts will receive their 2015 policy period payroll report as normal in December 2015; they will receive their 2016 invoice for the prospective policy period premium in March 2016. A minimum 50-percent payment is due May 16, 2016, for both policy periods. The remainder of the premium is due Sept. 1, 2016. We will credit each of these by 50 percent. This will result in public employer taxing districts paying roughly the same amount during 2016 that would have been due without the transition to prospective billing.

Transition credit eligibility
To receive the transition credit, public employer taxing districts must be in an active or reinstated status as of Jan., 1, 2016.

Notice of Estimated Annual Premium
Under the new prospective billing system, we will mail a Notice of Estimated Annual Premium to public employer taxing districts in December 2015. In subsequent years, we will send the Notice of Estimated Annual Premium in November. The notice is not a bill, but it's an estimate to aid you in budgeting for your workers' compensation premiums.

Video: Overview of the Notice of Estimated Premium - Public Employers

Can BWC adjust the estimated premium if it is not accurate?
Yes. We base an employer's estimated annual premium on payroll amounts the employer previously provided to us. Employers should notify us at 1-800-644-6292 if they believe their payroll amount is incorrect, or if they anticipate a change in operations that will affect their payroll for the policy period beginning Jan. 1, 2016.

What is the minimum premium adjustment?
The minimum premium adjustment is an adjustment made to bring an employer's calculated premium up to the minimum premium of $120 plus assessments (BWC and Industrial Commission of Ohio administrative costs as well as the charges for the Disabled Workers' Relief Fund).

If you have additional questions, please send an email to our prospective billing mailbox.

Public employer resources

Video: What is prospective billing? - Public employers

Webinar: Prospective billing for public employers

Sample: Notice of Estimated Annual Premium (PDF)

Overview for public employers (PDF)

Public employer frequently asked questions (PDF)

Public employer presentation slides (PDF)

Public employer timeline (PDF)

Public employer experience-rating process (PDF)

Letter to public employers - January 2016 (PDF)

Letter to public employers - September 2015 (PDF)

Private employer resources

Video: What is prospective billing?

Webinar: Prospective billing for private employers

Video: Overview of the Notice of Estimated Annual Premium

Sample: Notice of Estimated Annual Premium (PDF)

Overview for private employers (PDF)

Private employer frequently asked questions (PDF)

Private employer timeline (PDF)

Private employer experience-rating process (PDF)

Billing invoice update and tips (PDF)

Other resources

Online monthly reporting for PEOs - step-by-step guide (PDF)

Overview for state-fund PEOs (PDF)

Letter to PEO clients - June 2014 (PDF)