Prospective Billing Information and Resources
Private employers: We're offering FREE seminars throughout the state to
provide answers and details about the upcoming switch to prospective billing. Can't get out of the office to a seminar? Sign up for a FREE webinar
to learn more right at your desk!
What is prospective billing? Watch the video
As part of our ongoing efforts to modernize our operations and provide better service to Ohio's employers, we will be transitioning to a new prospective billing system
beginning in July 1, 2015 for private employers and Jan. 1, 2016 for public employer taxing districts. Prospective billing is an insurance industry standard
practice that will enable us to collect premiums before extending coverage.
Private employers: You will soon receive your first Notice of Estimated Annual Premium.
Also, please pay particular attention to the three items listed below.
- Don't miss out on the transition credit!
To receive the transition credit, private employers must be in an active, reinstated, or debtor-in-possession status on July, 1, 2015. You must report your
Jan. 1, 2015 - June 30, 2015, payroll by Aug. 31, 2015 to receive the transition credit equal to your premium for that time period. Once you have reported
your payroll, we will apply the transition credit to your account. If you are in a lapsed status, there is still time to correct this before the July 1
- How can I change my installment plan after the policy period has started?
We will start all private employers on a six-installment payment plan (bi-monthly). If you wish to change your installment plan, you have until July
15, 2015, to make that selection online or by calling 1-800-644-6292. We encourage you to stay on the initial payment plan for the first year unless you
have a significant reason to change.
- Can you adjust my estimated payroll if I know it is not accurate?
We have based your estimated premium on payroll amounts that you previously provided to us. If you believe the payroll amount is incorrect, or if you anticipate a change in operations that will affect your payroll for the policy period beginning
July 1, 2015, please notify us at 1-800-644-6292.
If you have additional questions, please send an email to our
prospective billing mailbox.
Private employer resources
Sample: Notice of Estimated Annual Premium (PDF)
Overview sheet for private employers (PDF)
Private employer frequently asked questions (PDF)
Private employer presentation slides (PDF)
Private employer timeline (PDF)
Private employer experience-rating process (PDF)
Public employer resources
Overview sheet for public employers (PDF)
Public employer frequently asked questions (PDF)
Public employer presentation slides (PDF)
Public employer timeline (PDF)
Public employer experience-rating process (PDF)
Letter to public employers - December 2014 (PDF)
Letter to PEO clients - June 2014 (PDF)