Policy and Procedure Name:
|
Credentialing Requirements of Providers of Vocational
Rehabilitation Services
|
Policy #:
|
VR-03-03
|
Code/Rule Reference:
|
O.A.C. 4123-6-02.2
|
Effective Date:
|
07/01/21
|
Approved:
|
Deborah Kroninger, Chief of Medical Operations
|
Origin:
|
Vocational Rehabilitation Policy
|
Supersedes:
|
Policy # VR-03-03, effective 08/20/18
|
History:
|
Previous versions of this policy are available upon
request
|
I. POLICY PURPOSE
The purpose of this policy is to define BWC’s credentialing
requirements for providers of vocational rehabilitation services.
II. APPLICABILITY
This policy applies to the:
·
BWC disability management coordinators (DMCs);
·
Managed care organization (MCO) staff involved in the
coordination and management of the vocational rehabilitation program; and
·
Vocational rehabilitation providers.
III. DEFINITIONS
See Vocational Rehabilitation Definitions.
IV. POLICY
A.
Vocational Rehabilitation Case Manager (VRCM)
1.
It is the policy of BWC that a VRCM must possess one of the following:
a. Certification
for American Board of Vocational Experts (ABVE);
b. Occupational
Health Nursing (COHN);
c. Certified
Rehabilitation Counselor (CRC);
d. Certified
Disability Management Specialist (CDMS);
e. Certified
Vocational Evaluator (CVE);
f. Certified
Rehabilitation Nurse (CRRN); or
g. Certified
Case Manager (CCM).
2.
Vocational rehabilitation case management services provided to the
injured worker (IW) in a vocational rehabilitation plan shall be in accordance
with the Ohio Revised Code, the Ohio Administrative Code, and BWC vocational
rehabilitation policies and procedures.
B.
Vocational Rehabilitation Case Manager Intern
1.
It is the policy of BWC that vocational rehabilitation case management
services may be provided by a BWC certified intern under the supervision of a
properly credentialed VRCM.
2.
To become a BWC certified intern the intern must:
a. Qualify to
take one of the examinations required to become credentialed as a VRCM; and
b. Enroll
with BWC as an intern using the Provider Enrollment and Certification
(MEDCO-13) form.
i. Upon
submission of the MEDCO-13, the intern will receive communication from the BWC
detailing the additional documentation that must be submitted.
ii. BWC
certification of an intern shall be for a period of four years, at which time
BWC will terminate the intern’s provider number.
iii. BWC will not
recertify an intern for any additional time-period beyond the initial four years.
3.
The intern must receive his or her provider number prior to the
provision of any services.
4.
Fees for interns are reimbursed by BWC at 85% of the rate associated
with the applicable service codes, except for mileage, which is paid at the
full rate.
5.
The MCO vocational rehabilitation program coordinator or other MCO staff
member with equivalent credentials shall review all plans submitted by a
vocational rehabilitation case manager intern.
6.
Once the intern has acquired the required credentials for certification
as a vocational rehabilitation case manager, the intern must re-apply with BWC
for certification as a VRCM to receive full fee reimbursement and provide
services beyond the four year intern enrollment.
C.
MCO Vocational Rehabilitation Program Coordinator
1.
It is the policy of BWC that a vocational rehabilitation program
coordinator hired by an MCO on or after January 1, 2007:
a. Has one of
the following certifications:
i. American
Board of Vocational Experts (ABVE);
ii. Occupational
Health Nursing (COHN);
iii. Certified Rehabilitation
Counselor (CRC);
iv. Certified Disability
Management Specialist (CDMS);
v. Certified
Vocational Evaluator (CVE);
vi. Certified Rehabilitation
Nurse (CRRN); or
vii. Certified Case Manager
(CCM); and
b. Meets the
standards for a case manager supervisor as required by the American
Accreditation HealthCare Commission (also known as “URAC”); and
c. Has
at least one year of field vocational rehabilitation case management
experience.
2.
The MCO is responsible for ensuring the vocational rehabilitation
program coordinator:
a. Is trained
and proficient in:
i. The
BWC vocational rehabilitation program policies as contained in the MCO Policy Reference Guide (MPRG); and
ii. The
applicable procedures contained in BWC’s Provider Billing and Reimbursement Manual
(BRM); and
b. That the
vocational rehabilitation program coordinator attends all BWC training sessions
for the program coordinators.
3.
The MCOs shall submit to the BWC MCO Business Unit:
a. The
vocational rehabilitation program coordinator’s name, contact information and
resume or curriculum vitae documenting compliance with the certification and
experience requirements; and
b. Any change
to this information within two business days of when the change becomes
effective.
D.
Employment Specialist
1.
It is the policy of BWC that employment specialists must meet one of the
following criteria:
a. Possession
of one of the following certifications or accreditation:
i. Certification
for American Board of Vocational Experts (ABVE);
ii. Certified
Rehabilitation Counselor (CRC);
iii. Certified Case
Manager (CCM);
iv. Certified
Employment Support Professional (CESP);
v. Certification
for Individual Placement and Support (CIPS)
vi. Global Career Development
Facilitator (GCDF);
vii. Associate Certified Coach
(ACC);
viii. Professional Certified Coach (PCC);
ix. Master Certified
Coach (MCC);
x. Certified
Disability Management Specialist (CDMS); or
xi. Commission on
Accreditation of Rehabilitation Facilities (CARF) accreditation for employment
and community services in job development or employment supports; or
b. Evidence
of:
i. Completion
of three or more courses, seminars or workshops prior to application for BWC
certification, totaling a minimum of 80 hours and approved by BWC or an entity
offering a certification referenced in Section IV.D.1.a, in at least two domain
areas:
a) Job
development, job placement and career and lifestyle development;
b) Vocational
consultation and services for employers;
c) Professional
roles and practices, ethics, and utilization of community resources; or
ii. BWC
reimbursement to the provider for job placement, job development, job seeking
skills training, job club, and/or job coaching services to IWs for dates of
service on or before September 30, 2012. If the provider has been certified
pursuant to this provision and the provider's certification subsequently
lapses, the provider must thereafter meet the criteria in Sections IV.D.1.a or IV.D.1.b.i
for certification or recertification.
2.
Providers who have been certified pursuant to Section IV.D.1.b.i. or
b.ii. must:
a. Complete
thirty hours of continuing education, including three hours of ethics, every
three years to maintain certification.
b. Complete
their continuing education prior to the provider’s certification end date; and
c. Provide
proof of completed continuing education upon BWC’s request.
E.
Vocational Evaluator: It is the policy of BWC that to conduct a
comprehensive vocational evaluation, the provider must possess one of the
following:
1.
Certified Rehabilitation Counselor (CRC);
2.
Certified Vocational Evaluator (CVE);
3.
Certification for American Board of Vocational Experts (ABVE); or
4.
Licensed psychologist (Ph.D. or PsyD).
F.
Remedial, Short, and Long Term Training
1.
It is the policy of BWC that to conduct short or long term training, the
provider must be:
a. Designated
by the Ohio Board of Regents as a college or university;
b. Identified
as an Ohio Adult Workforce Education (AWE) provider;
c. Granted
a certificate of authorization from the Ohio Board of Career Colleges and
Schools;
d. Approved
by the appropriate state licensing board, department or commission for training
in a specific field;
e. Certified
as an eligible training provider by state and local Workforce Investment Boards
(WIB) and the Ohio Department of Job and Family Services;
f. An
apprenticeship provider identified as a Registered Apprenticeship by the U.S.
Department of Labor or the Ohio State Apprenticeship Council;
g. A person
who has achieved mastery of a particular field by certification, licensing or
experience;
h. Chartered
or certified by the Ohio Department of Education; or
i. Accredited
by an accrediting body recognized by the U.S. Department of Education.
2.
Short-term training may also be provided by:
a. An
academic, business or trade school identified as an Adult Basic Literacy
Education (ABLE) provider;
b. An
instructor certified or licensed by the product’s developer, manufacturer or
distributor;
c. A
teacher certified by the State of Ohio;
d. A person
employed as an instructor by an accredited college or school; or
e. A provider
accredited by CARF International.
3.
Remedial training may be provided by any provider listed in Section
IV.F.1 or 2 above, other than the following:
a. An
apprenticeship provider identified as a Registered Apprenticeship by the U.S.
Department of Labor or the Ohio State Apprenticeship Council; or
b. A person
who has achieved mastery of a particular field by certification, licensing or
experience.
4.
A provider who does not meet the applicable criteria of Section IV.F.1,
2, or 3 above but was reimbursed by BWC for remedial, short or long-term
training for dates of service between September 1, 2009 and August 31, 2012 may
continue to provide the same type(s) of training the provider was reimbursed
for providing during this period.
G.
Ergonomic Study and Ergonomic Implementation: It is the policy of BWC that
to conduct an ergonomic study and ergonomic implementation, the provider must possess
one of the following:
1.
Occupational Therapist (OT);
2.
Physical Therapist (PT);
3.
Certified Professional Ergonomist (CPE);
4.
Certified Human Factors Professional (CHFP);
5.
Associate Ergonomics Professional (AEP);
6.
Associate Human Factors Professional (AHFP);
7.
Certified Ergonomics Associate (CEA);
8.
Certified Safety Professional (CSP) with "Ergonomics
Specialist" designation;
9.
Certified Industrial Ergonomist (CIE);
10.
Assistive Technology Practitioner (ATP); or
11.
Rehabilitation Engineering Technologist (RET).
H.
Career Counselor: It is the policy of BWC that to provide career
counseling, the provider must possess one of the following:
1.
Licensed Social Worker (LSW);
2.
Licensed Independent Social Worker (LISW);
3.
Licensed Professional Counselor (LPC);
4.
Licensed Professional Clinical Counselor (LPCC);
5.
Licensed Psychologist (Ph.D or PsyD);
6.
Doctor of Medicine (MD);
7.
Doctor of Osteopathic Medicine (DO); or
8.
Certified Rehabilitation Counselor (CRC).
I.
“Occupational Rehabilitation - Comprehensive” (also referred to as Work
Hardening): It is the policy of BWC that to provide “Occupational Rehabilitation
- Comprehensive” services, the provider must have valid CARF accreditation for
Occupational Rehabilitation - Comprehensive services.
J.
Transitional Work: It is the policy of BWC that to provide transitional
work services, the provider must be a licensed occupational or physical
therapist.
K.
Job Analysis: It is the policy of BWC that to provide a job analysis,
the provider must possess one of the following:
1.
Occupational Therapist (OT);
2.
Physical Therapist (PT);
3.
Certified Professional Ergonomist (CPE);
4.
Certified Human Factors Professional (CHFP);
5.
Associate Ergonomics Professional (AEP);
6.
Associate Human Factors Professional (AHFP);
7.
Certified Ergonomics Associate (CEA);
8.
Certified Safety Professional (CSP) with "Ergonomics
Specialist" designation;
9.
Certified Industrial Ergonomist (CIE);
10.
Assistive Technology Practitioner (ATP);
11.
Rehabilitation Engineering Technologist (RET); or
12.
The credentials described in Section IV.A.1 of this policy.