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OhioBWC - Basics: (Policy library) - File

Division of Safety and Hygiene Policy

 

Training Center Registration Policy

 

 

Policy Effective Date: May 3, 2007

Revision Date: May 23, 2012

 

 

Background

 

The Bureau of Workers’ Compensation, Division of Safety and Hygiene Training Center (Training Center) offers adult continuing education programs that specialize in occupational safety and health.  Educational services, courses, seminars and workshops (classes), provide basic and advance training to novice and experienced safety and health professionals to help reduce workplace injuries and illnesses.  Classes are available on an open enrollment basis through registration to eligible Ohio employers and employees.

 

Ohio employers maintaining active Bureau of Workers’ Compensation (BWC) coverage are not charged for attendance at Training Center classes.  Tuition costs are prepaid through employer’s workers' compensation premium.  Authorized individuals meeting the exemption criteria (Students, Federal Employees, and Unemployed Workers) may attend classes tuition free.  Employers that do not have active BWC coverage (i.e. out of state employers) will be charged tuition to attend Training Center classes.  The Training Center Registration Policy reflects BWC's fiduciary responsibility as steward of the State Insurance Fund.

 

 

Purpose/Benefit

 

The purpose of the policy is to explain the Training Center’s eligibility requirements, methods of registering, class cancellation and the billing and tuition collection administrative process.  The benefits of the policy are to:

 

·         Facilitate understanding class enrollment and cancellation

 

·         Ensure fair share payment for attending class

 

·         Maintain financial accountability of tuition

 

 

Policy

 

The Training Center Registration Policy applies to everyone registering for enrollment in classes sponsored by the Bureau of Workers’ Compensation, Division of Safety and Hygiene Training Center.

 

 

Eligibility for Enrollment

 

·         To be eligible for tuition free enrollment in a Training Center class, an active Ohio workers’ compensation policy number from the employing company must be provided at the time of registration.  The workers’ compensation policy number may be obtained from the personnel manager or payroll department.

 

·         If eligibility requirement is not met, usually out-of-state employer and employee, registering for enrollment and attending classes are permitted by paying tuition according to the tuition schedule.

 

·         An out-of-state employer or employee that chooses to register will pay tuition.  In this situation, the employer or employee should register by telephone through the Division of Safety and Hygiene’s Contact Center.  The registrant informs the Contact Center Representative (CCR) that the employing company has no active Ohio workers’ compensation policy.  The CCR will complete a registration form for each class and fax the form to the registrant for the registrant’s signature.  The CCR also advises that payment needs to be collected any time prior to attending the class or the day of attending the class.

 

·         Exemptions: The following are authorized tuition free enrollment.

 

·         Students living in Ohio – introducing and promoting early learning in safety and health for existing or future employment

 

·         Federal employees – reciprocating agreement of tuition free attendance

 

·         Unemployed and residing in Ohio – continuing education opportunities for future employment

 

 

Billing and Collection

 

·         BWC’s Division of Safety and Hygiene (DSH) administers tuition billing and collection.  Tuition payment shall be made payable by MasterCard®, VISA ®, American Express ® , check or money order to the Ohio BWC Division of Safety and Hygiene.

 

·         DSH will process the credit card, check or money order payment when the student completes the class.  Students need to write the course title on check or money order if this is the method of payment.  Mail the payment at least one week prior to class to:

 

Ohio BWC Division of Safety & Hygiene

13430 Yarmouth Drive

Pickerington, OH 43147-8310

Attention: Administration

 

 

Training Center Cancelling Class

 

·         The Training Center reserves the right to cancel any training class prior to the scheduled date due to low enrollment or any other unforeseen circumstance.  All enrolled students will be notified by telephone or email when the class is cancelled.

 

·         In the event a Level 2 or Level 3 weather emergency is declared in the county where a class is being held, the class will be rescheduled.  All enrolled students will be notified by telephone or email when a class has been rescheduled.

 

 

Student’s Advance Notice of Cancelling Class

 

·         DSH incurs a cost for each expected student whether or not that student shows up for the class.  If a student cannot attend a class, cancel enrollment as soon as possible.  Cancellation often allows others on a wait list to attend the class.  [Please see instructions for How to Cancel a Class by using the BWC Learning Center registration system or call the Contact Center at (614) 995-8622 or 1-800-OHIO BWC and follow the options to the training center].

 

 

Customer Impact

 

Internal

 

·         BWC personnel including DSH Training Center staff, DSH Contact Center and BWC Customer Contact Center.

 

External

 

·         Ohio employers and employees; out of state employers and employees Federal employers and employees, students, unemployed.

 

 

Methods to Register

 

Internet

Visit the BWC Learning Center at

http://www.bwclearningcenter.com

(Please see Instructions on using the BWC Learning Center to enroll in and cancel a class.)

 

Telephone Contact Center

 

Call 1-800-OHIO BWC and follow the options to the training center, from 7:30 a.m. to 4:45 p.m., Monday through Friday.

 

 

Scenarios

 

Scenario 1 - State Fund Employer with Active Coverage

 

An official from an auto parts manufacturer called the Contact Center to register two employees for the Applied Ergonomic class.  The Contact Center Representative (CCR) asked the official for a workers’ compensation policy number.  The official provided a policy number.  CCR keyed the policy number into Learning Management System (LMS) which indicated active policy status.  The CCR registered the employees for the class.

 

 

Scenario 2 - State Fund Employer with Lapsed Coverage

 

The owner of a small roofing company called the Contact Center to register for a Fall Hazards in Construction and Maintenance class.  Contact Center Representative (CCR) asked the owner for a workers’ compensation policy number.  The owner provided a policy number.  CCR keyed the policy number into Learning Management System (LMS) which indicated lapse coverage status.  Workers’ Compensation Insurance System (WCIS) research confirmed lapsed coverage.  CCR verified the company name and address as shown on the WCIS screen with the owner.

 

CCR told the owner that BWC records showed the company’s workers’ compensation coverage had lapsed.  It was explained that the cost of Training Center classes were paid by workers’ compensation premiums.  CCR further informed the owner that Ohio law required all Ohio employers with an employee or employees to have workers’ compensation coverage.  The owner agreed to assistance for reinstating coverage.  CCR advised the owner that class registration and attendance will be allowed after coverage was reinstated.  The CCR transferred the owner to Employer Contact Center to resolve lapsed coverage.

 

 

Scenario 3 - State Fund Employer with Reinstated Coverage

 

The owner of a small roofing company called the Contact Center to register for a Fall Hazards in Construction and Maintenance class.  Contact Center Representative (CCR) asked the owner for a workers’ compensation policy number.  The owner provided a policy number.  CCR keyed the policy number into Learning Management System (LMS) which indicated lapse coverage status.  Workers’ Compensation Insurance System (WCIS) research showed the policy had been reinstated.  CCR updated LMS to reflect reinstated coverage and registered the owner for the class.

 

 

Scenario 4 - Self Insured Employer

 

A company official from a self-insured paper manufacturer called the Contact Center and asked for the cost of sending three employees to the Training Center for Effective Safety Teams and Job Safety Analysis.  The official explained that corporate office was located in Ohio and there were two out-of-state divisions, one in North Carolina and one in New Jersey.  An employee from each location would take classes.  Contact Center Representative (CCR) asked for the company’s workers’ compensation policy number.  The official provided the number.

 

CCR keyed the policy number into the Learning Management System (LMS) which indicated active policy status.  CCR informed the official that employees may attend at no additional cost because the classes were prepaid by an administrative assessment charged self insured employers.  CCR further explained that out-of-state employees were permitted to attend since those divisions in North Carolina and New Jersey were affiliated with the Ohio operation.  CCR registered the employees.

 

 

Scenario 5 - College Student Living in Ohio

 

A college student living in Ohio called the Contact Center to determine the cost of going to Accident Analysis and First Aid in the Workplace classes and how to register for those classes.  CCR informed the student that students living in Ohio were permitted to attend the Training Center at no cost.  The Training Center’s intent of student tuition free attendance was to introduce and promote early learning in safety and health for existing or future employment.  The CCR gathered pertinent information and completed registration.

 

 

Scenario 6 - Unemployed Individual Living in Ohio

 

An unemployed individual living in Ohio was referred to the Contact Center for safety and health training.  The individual desired to gain safety and health knowledge for possible future use.  The unemployed individual questioned the cost of classes.  Contact Center Representative (CCR) advised that the unemployed may attend tuition free training classes because the classes supported continuing education opportunities for future employment.  CCR discovered from the individual an interest in basic safety classes as a starting point.  The CCR suggested three basic classes.  The individual agreed and completed registration.

 

 

Scenario 7 – Federal Employees

 

Two employees from a federal agency wanted to attend Understanding and Protecting Your Hispanic/Latino Workforce and Scaffolding Safety classes.  The Contact Center Representative (CCR) gathered information and completed registrations because a reciprocating agreement of tuition free class attendance exists between federal agencies and the Training Center.

 

 

Scenario 8 - Out-of-State Employer

 

An Indiana telemarketing company with 27 employees called the Contact Center to register two employees for the Basic Ergonomics class.  The Contact Center Representative (CCR) asked for an Ohio workers’ compensation policy number.  The company official stated that no Ohio workers’ compensation policy existed because it was a new company located in Indiana.  CCR explained that tuition will be charged since the company did not pay into the State Insurance Fund.  The official agreed to pay tuition and the CCR completed class registrations.

 

 

Instructions on using the BWC Learning Center to enroll in and cancel a class

 

For maximum visibility in the BWC Learning Center, change the size of your screen display, as follows:

 

·         From the Start icon, select Control Panel.

 

·         Select Display, then the “Settings” tab.

 

·         In the "Screen Area," move the gauge to 1024 x 768 pixels.

 

To enroll in a class:

 

·         Go to http://www.bwclearningcenter.com

 

·         Click on Learning Center.

 

·         Click on Search.

 

·         Search by keyword, entering a word(s) that is closely related to the desired course.  Click Search.

 

·         Locate the desired course and click on the information icon.

 

·         In the lower right section of the screen, locate the date/location of your choice.  Click Enroll.

 

·         If you have given an e-mail address, you will receive an e-mail confirming your enrollment.  If you have no e-mail address, you will receive a fax or letter.

 

·         If you have given an e-mail address, you will receive a second e-mail asking if you want to add this date to your Microsoft Outlook calendar.

 

·         Once you are enrolled, you can view your list of selected classes (and cancel, if needed) in the Personal Learning Center, which is located on the left side of the home page.

 

Please call the Contact Center if assistance is needed.

 

 

To cancel a class: If you are unable to attend a class:

 

·         Go to http://www.bwclearningcenter.com

 

·         On the left side of the home page, click on Personal Learning Center.

 

·         Locate the class.  Click on Cancel.

 

·         You will receive an e-mail confirming your cancellation.

 

Please call the Contact Center if assistance is needed.

 

 

 

Tuition Schedule


 

 

Tuition Schedule

 

Length

Course

Cost

1.0 Day

Accident Analysis

$250

0.5 Day

Accident Analysis Half-day workshop

$100

0.5 Day

Advanced Ratemaking

$125

1.0 Day

Asthma!  Is Your Company at Risk?

$100

n/a

Avoiding Back Trauma Online

$30

4.5 Days

Basic Construction Safety (OSHA 30)

$725

1.0 Day

Behavior-based Safety Systems

$300

0.5 Day

Bloodborne Pathogens

$125

3.0 Days

Certified Safety Professional Examination (CSP) Review

$725

1.5 Days

Confined Space Assessment and Work

$450

2.0 Days

Construction Safety Elements (OSHA10)

$350

1.0 Day

Controlling Costs through Claims Management

$215

1.0 Day

Controlling Workers Compensation Costs

$215

1.0 Day

Effective Safety Teams

$250

0.5 Day

Effective Safety Teams Half-day workshop

$100

3.5 Days

Electrical Hazard Recognition and Abatement

$750

2.0 Days

Electrical Safety Audits

$475

1.0 Day

Emergency Preparedness Planning

$215

0.5 Day

Emergency Preparedness Planning Half-day workshop

$100

0.5 Day

Employee Safety for Staffing Companies/PEOs

$150

0.5 Day

Enhancing Safety through a Drug free Workplace

$150

3.0 Days

Ergonomics Applied

$450

1.0 Day

Ergonomics:  Basic Principles

$350

1.0 Day

Ergonomics:  Developing an Effective Process

$250

2.0 Days

Fall Hazards in Construction and Maintenance

$450

1.0 Day

First Aid in the Workplace

$175

2.0 Days

Fundamentals of an Effective Safety and Health Program

$450

n/a

Getting Started with Safety Online

$30

1.0 Day

Got Mold?

$250

1.5 Days

Hazard Communication

$325

0.5 Day

Hazard Communication Half-day Workshop

$100

0.8 Day

Hazardous Waste Operations and Emergency Response Awareness

$175

2.0 Days

Hazardous Waste Operations and Emergency Response Operations

$450

1.0 Day

Hazardous Waste Operations and Emergency Response Refresher

$225

3.0 Days

Hazardous Waste Operations and Emergency Response Technician

$550

0.5 Day

How Methamphetamines Affect the Workplace

$60

2.0 Days

Indoor Air Quality for Non-industrial Environments

$450

1.0 Day

Industrial Hygiene Calibration and Sampling

$250

n/a

Industrial Hygiene Overview:  Recognizing Occupational Health Hazards Online

$30

3.0 Days

Industrial Ventilation

$650

1.0 Day

Job Safety Analysis

$300

1.0 Day

Laboratory Safety

$275

n/a

Ladder/Stairway Safety Online

$30

0.5 Day

Lockout/Tagout and Safety-related Work Practices

$125

0.5 Day

Machine Guarding Basics

$125

1.0 Day

Measuring Safety Performance

$250

2.0 Days

Mechanical Power Press

$450

1.0 Day

NFPA 70E and You: Insight and Implementation

$300

2.0 Days

Noise and Hearing Conservation

$650

1.0 Day

Nonviolent Strategies for Caregivers and Other Staff Working Directly with the Public

$400

1.0 Day

OSHA Recordkeeping

$175

0.5 Day

OSHA Recordkeeping Half-day workshop

$100

0.5 Day

Personal Protective Equipment Selection Criteria

$100

1.0 Day

Powered Industrial Trucks: Developing a Training Program

$100

n/a

Preventing Cuts and Lacerations Online

$30

n/a

Preventing Slips/Trips/Falls Online

$30

0.5 Day

Public Employer Seminar

$0

2.5 Days

Respirator Fit Testing

$600

2.5 Days

Respiratory Protection

$600

1.0 Day

Restaurant and Food Service Safety

$150

1.0 Day

Safety and Ergonomics for Extended-care Facilities

$215

3.0 Days

Safety Fundamentals Examination (ASP)  Review

$650

0.5 Day

Safety Works for Industry Module 1

$150

0.5 Day

Safety Works for Industry Module 2

$150

0.5 Day

Safety Works for Industry Module 3

$150

0.5 Day

Safety Works for Industry Module 4

$150

0.5 Day

Safety Works for Industry Module 5

$150

0.5 Day

Safety Works for Industry Module 6

$150

2.0 Days

Scaffolding Safety

$450

0.5 Day

Temporary Traffic Management

$200

0.5 Day

Ten Steps for Safety

$150

1.5 Days

Train the Trainer

$1,000

1.0 Day

Train the Trainer One-day workshop

$215

3.0 Days

Trenching and Excavation

$600

0.5 Day

Violence in the Workplace

$125

1.0 Day

Wellness in the Workplace

$150

1.0 Day

You Don’t Have to Speak Spanish to Communicate Safety to Your Spanish Speaking Workforce

$350

 


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