School Safety and Security
Grant (SSSG) Program
ORC 4121.37 and
November 1, 2018
Division of Safety &
New policy issued November 29,
Revised September 17, 2020. New
policy issued November 29, 2018.
November 1, 2023
Bureau of Workers’ Compensation (BWC) created the School Safety and
Security Grant (SSSG) Program as an extension and modification of BWC’s general
Intervention Grants Program. BWC uses the SSSG Program to partner with
Ohio schools to substantially reduce or eliminate injuries or illnesses among
school employees and students.
policy applies to BWC Division of Safety & Hygiene (DSH), employers and
their authorized representatives.
A. Fast track grants:
Applications for specific equipment where there is high risk for injuries and
illnesses, and the specific equipment is likely to have a significant impact on
eliminating future injuries and illnesses.
B. Post report and assessment: A review
of the worksite and newly purchased and implemented equipment using a checklist
to observe and evaluate the area or task where the equipment is used.
C. Pre report and assessment: A review
of the worksite prior to implementation of the grant purchased equipment using
a checklist to observe and evaluate the area or task where the equipment will
D. Retroactive purchases:
Equipment purchased prior to the receipt of the warrant from BWC for the safety
intervention grant. This includes ordered equipment, paid equipment, and
received paid equipment.
E. The following definitions found
in the Safety
Intervention Grants Program policy do not apply to the SSSG
Program: comprehensive safety report, eligibility cycle, moratorium list, and
routine replacement equipment.
Unless otherwise specified in this policy, all application
requirements, eligibility, participation criteria, reporting, and procedures
stated in the Safety
Intervention Grants Program policy apply to the applicants
and participants of the SSSG Program. BWC uses this policy to set forth the
unique components of the SSSG Program.
1. The employer must be a state fund
private or public taxing district employer that has employees who work with
students. The employer must provide information on the application clearly
describing the student population.
2. Eligible employers include:
public and private K-12 schools, charter schools, joint vocational school
districts and licensed pre-schools in Ohio.
a. Pre-schools must be licensed through the Ohio
Department of Education or Ohio Department of Job and Family Services.
b. Pre-schools licensed solely under Ohio Department of
Job and Family Services requirements must provide the following supplemental
information with their application:
i. The most recent inspection report with capacity
and enrollment numbers;
ii. A copy of their license; and
iii. A copy of the curriculum provided to the
3. Colleges and universities are not
eligible for the SSSG Program.
4. The maximum lifetime total grant
amount an employer can receive is $40,000. The employer may only use grant
funds to purchase equipment described in this policy.
5. Equipment purchases have a
three-to-one matching grant requirement. This means BWC gives $3 for every $1
the employer contributes.
6. Employers participating in the
Safety Intervention Grant Program are eligible to apply.
a. Employers may apply for the SSSG
Program even if they have received up to $40,000 in their current Safety
Intervention Grants eligibility cycle.
b. Employers who are in the Safety
Intervention Grants Program must be up to date on all required documentation
and reports to be eligible to apply for the SSSG Program.
7. BWC reserves the right to visit
the employer based on the information provided in the application and complete
either or both of the following:
a. A pre report and assessment
before approval of the application, or
b. A post report and assessment
after the approval of the grant application.
8. The employer is not required to:
a. Demonstrate the need for a safety
intervention by describing the significance of the problem and the
effectiveness of the proposed solution; or
b. Provide two years of baseline
C. Pre-application steps.
1. The employer must access BWC’s
web site and download, complete, and submit the Application for School Safety
and Security Grant (SH-56).
2. The employer must provide BWC
with the following information:
a. Description of organization;
b. Description of the job tasks
impacted by the proposed equipment;
c. The number of employees
performing these tasks; and
d. The number of students receiving
services from the employer.
3. The employer must obtain detailed
price quote(s) from the equipment vendor(s). A quote must be specifically for
the employer applying for the grant and must list all items to be purchased. A
quote must include a contact name and contact phone number from the equipment
vendor. BWC highly recommends obtaining quotes valid for one hundred twenty
(120) days or longer.
4. The employer is not required to
contact the local BWC customer service office to schedule an assessment by a
BWC safety consultant.
D. Application requirements.
1. The employer may only apply for
and use grant funds to purchase the following:
a. Employee safety interventions.
i. Flooring/floor coatings to
reduce slip hazards.
ii. Lightweight lunch tables that
reduce lifting and handling hazards.
iii. Motorized bleacher systems.
iv. Safe food fryers.
v. Cutting/slicing equipment.
vi. Floor cleaning machines.
b. Incident response equipment.
i. Equipment bags/backpacks
stocked with trauma first aid supplies.
ii. Two-way communication devices and
software designed to interface directly with emergency responders.
iii. School-wide panic alarm/panic
i. Interior and exterior
security doors and mechanisms (e.g., panic bars or other fire code compliant
door locking mechanisms, bullet proof glass, bullet resistant coating materials
for existing glass).
ii. Protective vehicle crash barriers
in front of entrances.
iii. Modifications of
building/facility entrances to restrict access.
iv. Secured keycard or keycode systems.
v. Metal detectors (fixed or
vi. Security cameras.
vii. Emergency (police dispatch) call poles.
2. BWC will not approve an SSSG
Program application for any equipment not listed in section IV.D.1. above.
3. The employer must answer all the
questions on the application.
4. The employer must submit the
completed application in writing to BWC.
5. Section V (Budget) and Section VI
(Agreement) of the application require the signature of an employee who has
fiduciary responsibility for the employer.
6. The employer agrees the signer of
the agreement, or his or her successor, has the authority and responsibility to
ensure the employer’s SSSG Program obligations are fulfilled to:
a. Purchase and implement the
b. Provide receipt documentation to
BWC within one hundred twenty (120) days of the date of the grant award; and
c. Submit a case study to BWC one
year after the anticipated equipment implementation date provided on the SH-56.
7. There are no quantity limitations
to the items listed in section IV.D.1.
8. When a school, which falls under
a municipality’s BWC policy number or a county’s BWC policy number, applies for
a grant, BWC distributes the grant funds to the municipality or county board
for the approved use.
E. BWC evaluation of application.
1. BWC considers the employer’s
application complete if the following items are received:
a. The completed application;
b. The Statement of Agreement with
original signatures; and
c. The Budget page with original
signatures and corresponding vendor quotes.
2. The SSSG Program grants are
considered fast track grants and are reviewed by two members of the Review
Committee who recommend approval or denial of the application to the
Superintendent of DSH.
F. Operation of program.
1. The employer must agree to submit
study to BWC one year after the implementation of the equipment.
a. The case study must be submitted
within thirty (30) days of the one-year anniversary of the equipment
b. The employer may request
assistance from a BWC safety consultant.
c. The employer must complete and
submit the case study online through a link provided on the SSSG Program web
d. BWC requires an employer who
fails to adhere to the case study reporting requirement to reimburse the full
amount of the grant.
e. Two and three-year case study
reports are encouraged but are optional.
2. The employer is not required to
submit quarterly data reports to BWC for two years after the equipment is
3. BWC reserves the right to observe
the equipment and complete a post report and post assessments.
4. There are no life expectancy
requirements for the equipment purchased.
5. BWC will not approve, and the
employer may not use, grant funds for retroactive purchases.
1. A school received a Safety
Intervention Grant in the amount of $40,000 to purchase a portable scissor lift
to assist facility maintenance tasks. The grant check was dated five months
prior to an SSSG Program application to purchase slip resistant flooring for
the elementary school kitchen. The employer has not provided BWC the
required receipt documentation for the Safety Intervention Grant Program.
Response: An employer participating in the Safety Intervention
Grants Program must be current on all receipt documentation and reporting to be
eligible for the SSSG Program. This employer is not be eligible to apply for
the SSSG Program until the required documentation is submitted.
2. A school district applies for the
SSSG Program in the amount of $5,000 to cover the cost of first aid trauma
kits. Two months after receiving the grant, the school district applies for
$18,000 to purchase security cameras. What are the matching amounts, and may
the school district submit a third grant for other items?
Response: If the total cost of the trauma kits is $5,000, the school
district’s three-to-one employer match for this grant is $1,250. The school
district’s three-to-one employer match for $18,000 to purchase security cameras
is $4,500. The school district still has $22,750 ($40,000 - $3,750 -
$13,500) available from BWC for future applications under the program until
maximum total grant funds are exhausted.