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Policy
Name:
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Go
Green Rebate
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Policy #:
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EP-07-02
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Code/Rule
Reference
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Ohio
Administrative Code (OAC) 4123-17-14.3; 4123-17-74, Appendix C; 4123-17-75, Appendix
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Effective
Date:
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June 8,
2023
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Approved:
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Rex
Blateri, Chief of Employer Services
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Origin:
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Employer
Policy
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Supersedes:
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Go Green Rebate
effective July 1, 2021.
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History:
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Revised June
8, 2023; September 8, 2021; July 24, 2019; August 8, 2016; July 30, 2015;
January 31, 2014. New Policy issued April 5, 2013.
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Review
Date:
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January 1,
2026
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I. Policy Purpose
The
Ohio Bureau of Workers’ Compensation (BWC) provides a premium rebate to
employers who elect to use BWC’s official website to conduct prescribed
business transactions with BWC.
II. Applicability
This
policy applies to employers, authorized representatives, BWC Employer Programs,
and BWC Finance.
III. Definitions
There are no policy-specific definitions
for the Go Green Rebate.
IV. Policy
A.
BWC is rescinding
the Go Green Rebate. For private employers (PA employers), the Go Green Rebate is
rescinded effective June 30, 2023. For public employer taxing districts (PEC
employers), the Go Green Rebate is rescinded effective December 31, 2023.
B.
Eligibility
criteria.
1.
The employer must be
a PA employer or PEC employer.
2.
The employer must:
a.
Be current with
respect to all payments due BWC as defined in OAC 4123-17-14;
b.
Be current on the
payment schedule of any part-pay agreement into which it has entered for
payment of premium or assessment obligations;
c.
Not have a lapse in
workers’ compensation coverage for the applicable policy year;
d.
Submit a payroll
report for the previous policy year, and pay any associated premium in the same
transaction, no later than the due date set forth in OAC 4123-17-14; and
e.
Enroll in electronic
notifications, and opt to receive policy notices electronically, prior to
complying with section IV.A.2.d. of this policy.
3.
The following
employers are not eligible for the Go Green Rebate:
a.
Employers paying the
minimum administrative charge for the applicable policy year as set forth in
OAC 4123-17-26;
b.
State agencies; and
c.
Self-insuring
employers.
C.
Program
requirements.
1.
The employer must
use www.bwc.ohio.gov for the following online transactions:
a.
Pay estimated
premium (installment payments) for the current payroll period no later than
their due date. A premium payment made through 1-800-OHIOBWC (1-800-644-6292)
does NOT qualify an employer for the Go Green Rebate.
b.
Report actual
payroll for the preceding policy year and, if applicable, pay any premium that
is owed, no later than the due date. See the Payroll True-Up policy for additional information. The
employer must report payroll and pay premium in a single online session.
2.
Participation in an
installment plan will not disqualify the employer from receiving a rebate as
long as all installments are paid by their due date, and the employer meets
program eligibility criteria.
3.
BWC maintains a list
of online transactions that must be completed through its website in order to receive
the rebate.
D.
Operation of
program.
1.
The Go Green Rebate is
calculated when the employer reports actual payroll for the policy year.
2.
The employer must
have coverage that is in an active policy status at the time of calculation.
3.
The rebate
percentage is identified in the appendix to OAC 4123-17-75. The rebate is the lesser of:
a.
One percent (1%) of
the employer’s blended premium costs; or
b.
Two thousand dollars
($2,000).
4.
The rebate cannot
reduce the employer’s premium below the amount of the minimum administrative
charge.
5.
BWC may recalculate
the employer’s rebate if there is a subsequent rate adjustment to the
employer’s account.
6.
If the employer’s
premium payment is dishonored, BWC will bill the employer for any rebate
calculated and issued.
E.
Resolution of
complaints.
1.
Employer complaints are
processed under the General Employer Complaint Policy.
2.
BWC has not
identified any program-specific extenuating circumstances that apply to the Go
Green Rebate.